Job Vacancies World Resources Institute (WRI)
Position: Office Assistant
Location: United States of America ( The ), Washington
More information about this job:
The PT Office Assistant, under the supervision of the Facilities Director and IT Manager, supports the entire Institute by providing clerical support in the mail/supply room and by maintaining the efficient daily operation of office services by keeping printing areas well-stocked. Hours for this position will be 12:00 p.m. to 5:30 p.m., Monday through Friday.
Process outgoing domestic and international mail (USPS, FedEx, and UPS shipments).
Sort and distribute daily incoming mail and packages
Maintain and order supplies for various mail and delivery vendors (e.g., USPS, Federal Express and UPS)
Collate, staple, and distribute incoming faxes
Keep inventory of and maintain adequate amounts of supplies for copy and fax machines, and postage equipment.
Oversee the repair and maintenance of copy and fax machines, and postage equipment.
Maintain supply room including ordering general supplies and staff supply requests, tracking back orders, and maintaining inventory
Train staff on use of office equipment (copiers and faxes)
Run monthly reports detailing project charges on postage equipment and enter data on to Excel spreadsheets for accounting department.
Serve as the primary relief coverage for front desk receptionist (break and lunch) answering and distributing incoming calls in a timely and courteous manner on a Cisco VOIP telephone system.
Maintain a neat and well-organized environment in the mail/supply room
Other tasks, as assigned
High School Diploma or GED
Minimum one (1) year office or clerical experience
Professional appearance and pleasant telephone manner
Ability to interact well with all levels of staff and the general public
Knowledge of, or ability to learn, basic computer software packages (e.g., word processing and database)
Familiarity with or knowledge of basic office equipment (e.g., copies, faxes, postage equipment)
Good communication and organizational skills
Compensation & Schedule: $ 13.00 – $ 14.50 per hour based on 27.5 hrs/week schedule, plus a comprehensive, pro-rated benefits package.
Location: Washington, DC
The World Resources Institute is an Equal Opportunity Employer. It is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, gender, national origin, age, citizenship, marital status, sexual preference, parental status, or disability.
Application Procedures require that you send a cover letter and resume/curriculum vitae via an online application process at www.wri.org/careers
World Resources Institute 10 G Street, NE Suite 800 Washington, DC 20002 (202) 729-7600
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