Job Vacancies United States Agency for International Development (USAID)
Position: Disaster Risk Reduction Advisor
Closing Date: Wednesday, 01 December 2010
Location: United States of America (the)
SOLICITATION NUMBER: SOL-OFDA-11-000002
ISSUANCE DATE: October 15, 2010
CLOSING DATE: December 1, 2010, 5:00 p.m. EST (Deadline Extended)
SUBJECT: Solicitation for U.S. Personal Service Contractor for a Disaster Risk Reduction Advisor in Washington, D.C.
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Disaster Risk Reduction Advisor under a personal services contract, as described in the attached solicitation.
Submittals shall be in accordance with the attached information at the place and time specified.
Applicants interested in applying for this position MUST submit the following materials:
* Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed).
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the “Applying” section. Please carefully review the complete job announcement and the “Applying” instructions. Failure to provide the required information and/or materials will result in your not being considered for employment.
* Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to:
529 14th Street, NW, Suite 700
Washington, DC 20045
E-Mail Address: firstname.lastname@example.org
Facsímile: or (240) 465-0244
Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to:
Eleanor Henning or Paulo Couto
Telephone Number: (202) 661-9334 or (202) 661-9316
E-Mail Address: email@example.com
Facsímile: (202) 315-3803 or (240) 465-0244
Lance Butler III
Solicitation for U.S. Personal Service Contractor (PSC) Disaster Risk Reduction Advisor
1. SOLICITATION NO.: SOL-OFDA-11-000002
2. ISSUANCE DATE: October 15, 2010
3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: December 1, 2010, 5:00 pm EST (Deadline Extended)
4. POSITION TITLE: Disaster Risk Reduction Advisor
5. MARKET VALUE: GS-13 ($89,033 – $115,742 – includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.
6. PERIOD OF PERFORMANCE: Two years, with three one-year options
7. PLACE OF PERFORMANCE: Washington, D.C.
8. STATEMENT OF WORK
The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions under the management of the Office of the Director (OD). The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning, contracts and grants administration, and communication support for OFDA’s Washington and field offices. The Disaster Response and Mitigation Division (DRM) is responsible for coordinating with other organizations for the provision of relief supplies and humanitarian assistance. DRM also develops, coordinates, and implements program strategies for a variety of natural and human induced disasters. DRM hires sector specialists to provide technical expertise in assessing the quality of disaster response and risk reduction programs. The Operations Division (OPS) develops and manages logistical, operational, and technical support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs).
The Technical Assistance Group (TAG) within DRM was created in order to provide OFDA with a skilled cadre of technical experts in a variety of fields relevant to its disaster response and risk reduction activities. It is divided into a number of subgroups that include Food Security, Health, Most Vulnerable Populations, and Natural Hazards groups. The Disaster Risk Reduction (DRR) Advisor is part of the Technical Assistance Group.
The DRR Advisor is an integral member of the Office of U.S. Foreign Disaster Assistance (OFDA) TAG Team. USAID/OFDA DRR activities are intended to minimize the adverse impacts of natural hazards by reducing vulnerability to disasters, increasing regional, national and local capacity to prepare for and respond to disasters, and enhancing the resiliency of vulnerable groups and communities to recover from recurrent natural disasters.
OFDA requires a Disaster Risk Reduction (DRR) Advisor who will work with OFDA technical experts to develop disaster risk reduction strategies for OFDA programming. This will include leading the design of community-based disaster risk reduction strategies, coordinating transition from emergency assistance to development programming, monitoring of DRR activities, and providing representation at international forums.
9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY
DUTIES AND RESPONSIBILITIES
The Disaster Risk Reduction Advisor will be based in Washington, D.C. The duties and responsibilities are:
* Serve as the focal point within USAID/OFDA for Disaster Risk Reduction programs and activities; contribute to the development and communication of appropriate DRR strategies and policies for OFDA and the U.S. Government (USG) in disaster and emergency-response;
* Assess priority countries for DRR interventions; initiate and lead the discussion of needs and demands of these priority countries in the area of disaster risk reduction; provide leadership and technical input for the design, development, and implementation of disaster risk reduction activities at the national and regional levels, including the formulation of national and regional capacity building programs;
* Engage with the technical experts on USAID/OFDA’s technical assistance group (TAG) to develop and integrate thematic programs related to risk identification, capacity development, climate risk management, urban risk management and gender within each sector to ensure that DRR programming is technically sound, gender-sensitive, sustainable, and within OFDA’s mandate;
* In collaboration with the OFDA Regional Teams and TAG, review DRR proposals for appropriateness for OFDA funding, and identify areas where DRR can build upon ongoing disaster response and/or development programming; assist regional teams and technical leads in assessing gaps and needs;
* Develop increased awareness of disaster risk reduction strategies and activities within USAID/OFDA and other offices and bureaus, including through training;
* Organize and/or substantively contribute to discussions on disaster risk reduction policy initiatives, including lessons learned and evaluations of the experience of various international organizations in disaster risk reduction;
* Represent USAID/OFDA on policy, strategy and technical matters related to DRR in inter-agency, regional and international meetings; present USAID/OFDA position on disaster reduction and recovery issues, and relevant policies, strategies, results and lessons learned in workshops, seminars and conferences;
* Support regional advocacy efforts related to the promotion, adoption and endorsement of disaster risk reduction strategies;
* Facilitate internal advocacy efforts related to mainstreaming disaster reduction into USAID-supported development initiatives;
* Manage the production and dissemination of both regular and occasional reports on USAID/OFDA activities in disaster risk reduction; prepare evidence to support increased investment in DRR through cost-benefit analyses;
* With input from OFDA/Office of the Director, undertake working level negotiations with counterparts in multi and bilateral agencies; coordinate with international donors, NGOs, UN agencies, and other regional, national, and local partners to promote the implementation of DRR activities in disaster-prone regions;
* Serve as requested on field assessment missions, Disaster Assistance Response Teams (DARTs) and Response Management Teams (RMTs);
* Serve as DCHA/OFDA Duty Officer on a rotational basis.
The DRR Advisor will take direction from and report to the Technical Assistance Group (TAG) Team Leader or his/her designee.
Supervisory controls will be minimal. The DRR Advisor is expected to act independently with minimal direction and will have wide latitude for the exercise of independent judgment. The TAG Team Leader will provide direction in terms of broadly defined program goals, objectives and functions.
10. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
11. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
12. START DATE: Immediately, once necessary clearances are obtained.
13. POINT OF CONTACT: See Cover Letter.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with significant study in or pertinent to the field of disaster risk reduction — this may include, but is not limited to, sustainable development, disaster management, natural resource management, capacity building (preferably at the local or community-level), economics, or social sciences. Additionally, a minimum of seven (7) years of experience in international disaster risk reduction and/or response, of which at least four (4) years must be majority direct DRR experience.
Master’s degree with significant study in or pertinent to the field of disaster risk reduction — this may include, but is not limited to, sustainable development, disaster management, natural resource management, capacity building (preferably at the local or community-level), economics, or social sciences. Additionally, a minimum of five (5) years of experience in international disaster risk reduction and/or response, of which at least three (3) years must be majority direct DRR experience.
(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)
* Applicant is a U.S. Citizen;
* Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted;
* All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements.
* Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted;
* Ability to obtain a SECRET level security clearance as provided by USAID;
* Satisfactory verification of academic credentials.
QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)
QRF #1 Describe your experience in designing and/or implementing disaster risk reduction programs at the: 1) community level, and 2) national level. What lessons have you learned from your experience at each level?
QRF #2 Donors and implementing agencies wrestle with the question of how to distinguish between disaster risk reduction programs and development programs. USAID/OFDA’s mandate allows the use of the International Disaster Assistance (IDA) account to fund DRR programs, but not development programs. What process or criteria might you use to determine whether a proposed intervention fell within the OFDA mandate for DRR, or whether it should be considered a development program that falls outside of OFDA’s mandate?
QRF #3 The capacity, behavior and mandate of national institutions play an important role in DRR at the national level. What insights or learned good practices would you offer in working with national-level institutions responsible for risk management and reduction?
QRF #4 Address the usefulness of the Sphere Project standards as a tool when designing a disaster risk reduction strategy. What other resources would best complement the Sphere standards as PRACTICAL references for humanitarian workers in the field? Please explain your preference for these resources.
QRF #5 The position requires the incumbent to work across a range of sectors (e.g. WASH, health, food security) and countries, whether or not s/he has direct experience in any of them. Describe how your expertise in DRR programs will allow you to work with a range of sectoral and regional experts to develop strategies for DRR.
BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.
The Applicant Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 13 points
QRF #2 – 13 points
QRF #3 – 11 points
QRF #4 – 8 points
QRF #5 – 5 points
Interview Performance – 30 points
Satisfactory Professional Reference Checks – 20 points
Total Possible Points: 100
The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection.
NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.
NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.
For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003)
LIST OF REQUIRED FORMS FOR PSCs
Forms outlined below can found at:
http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do
1. Optional Form 612.
2. Medical History and Examination Form (DS-1843). **
3. Questionnaire for Sensitive Positions (for National Security)
(SF-86), or **
4. Questionnaire for Non-Sensitive Positions (SF-85). **
5. Finger Print Card (FD-258). **
6. Employment Eligibility Verification (I-9 Form). **
** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.
CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs
CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to
to determine which CIBs and AAPDs apply to this contract.
AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY
AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
Employer’s FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Eligibility for Worker’s Compensation
Annual & Sick Leave
ALLOWANCES (if Applicable).*
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).
* Standardized Regulations (Government Civilians Foreign Areas).
FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare
ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10
PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY
General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY
(a) Definitions. Terms used in this General Provision are defined in 16
FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm .
Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.
(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”
(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).
(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:
(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;
(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and
(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.
(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.
(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.
(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.
(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.
(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
How to apply
Applications must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:
1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms , internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do , at Federal offices, or at www.globalcorps.com).
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment.
2. A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.
Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045
Via facsímile: (202) 315-3803 or (240) 465-0244
Via email: firstname.lastname@example.org
Reference Code: RW_8BAUYB-49
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