Job Vacancies United Nations Secretariat
Position Legal Assistant
Department/ Office OFFICE OF STAFF LEGAL ASSISTANCE – NEW YORK
Duty Station NEW YORK
Closing Date: Saturday, 23 July 2011
Job Opening number 11-LEG-osla ny-19810-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This post is located in the Office of the Staff Legal Assistance (OSLA), Office of the Admistration of Justice in New York.
Under the overall supervision of the Chief, the incumbent will provide case management and legal research and related support to OSLA Legal Officers in New York as well as field offices in Geneva, Beirut, Addis Ababa and Nairobi; and in close cooperation with other colleagues, duties will include:
Case management through the use of a database, email and archived material;
Conduct research using existing files and alternative sources;
Draft responses to official and routine correspondence, notes, and any other communications for review by Legal Officers;
Handle, as appropriate, a variety of relatively complex verbal and written inquiries from internal and external parties, including providing information on the internal justice processes and OSLA’s role and procedures;
Assist in the creation and maintenance of a body of legal reference files;
Generate a variety of standard and non-standard statistical and other reports from various databases for inclusion in reports to the General Assembly and periodic reports on activities of OSLA and the Office of Administration of Justice;
Assist in the archiving of documents and materials and ensuring high quality case management;
Perform other duties as assigned.
- Knowledge of organizational legal framework, relevant legal processes, procedures and terminology for review, examination, preparation and processing of legal documents
- Ability to conduct research using diverse legal research sources (including electronic sources on the internet, intranet and other data bases)
- Ability to review and synthesizes information and present findings and recommendations in a required format
- Knowledge of information management, classification and retrieval systems
- Ability to show tact and discretion in dealing with high-ranking officials and with confidential matters and materials
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed.
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently.
High school diploma or equivalent.
A minimum of seven years of experience in paralegal work, conference servicing, general office support, research, library work or related area is required. Experience working in the UN Legal field is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Working knowledge of French is desirable. Knowledge of another official language of the UN is an advantage.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Short-listed applicants will be assessed through a competency based interview.
This position is for local recruitment.
Passing the Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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