Job Vacancies United Nations Office for Project Services (UNOPS), August 2012
Job Vacancies United Nations Office for Project Services (UNOPS)
Position: Associate Human Resources Support Officer
Location: United States of America ( The ), New York
Closing Date: Wednesday, 29 August 2012
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world? s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce.
Background Information – MAS
Background Information? Mine Action Cluster
The UNOPS Mine Action Cluster (MAC) within the North America Office (NAO) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Cluster Chief who has the overall authority and accountability for the performance of the Mine Action Cluster on behalf of its clients.
Background Information – Job-specific
The Associate HR Support Officer is a member of the Pools of Experts Team (POET) and reports to the Team Manager. The PoE Team is a service provider to the Mine Action Cluster (MAC) Portfolio Teams, and is responsible for coordinating personnel related activities on their behalf. The PoE Team? s core responsibilities are the management/coordination of the Pools of Experts (PoE) and the review and processing of Mine Action project personnel related actions. The section acts as a focal point for Mine Action personnel related information, and a centralized location for Mine Action personnel data management. The PoE Team also assists Portfolio Teams with local project personnel related tasks where the program in question does not have its own support services/human resources department.
Functional Responsibilities
The Associate HR Support Officer? s duties and functional responsibilities include but are not limited to the following:
- Implementation of MAC HR strategies and procedures;
- Coordination and Implementation of recruitment processes;
- Provision of administrative and logistical support to general recruitment process;
- Administration of contracts, benefits and entitlements;
- HR related planning and development;
- Coordination of personnel development and training;
- Knowledge building and knowledge sharing;
- Ensure the implementation of HR strategies and procedures, with a focus on the achievement of results;
- Monitoring of compliance of HR processes and records with UNOPS rules, regulations, policies and strategies;
- Contribution to the establishment and upkeep of Standard Operating Procedures (SOPs) in consultation with direct supervisor;
- Provision of information to MAC Portfolio Teams on strategies, rules and regulations;
- Proactive coordination of the flow of work;
- Liaison with relevant HQ and UN system units to exchange information and follow up on pending issues;
- Set-up and maintenance of reference files/records (electronic and paper);
- Set-up and maintenance of datatbases;
- Administration of ICA (including GLOCON/ATLAS work);
- Assisting the Mine Action Cluster where required with general team support; Any other duties as requested by the Team Manager, and/or the Chief, Mine Action Cluster.
Competencies
UNOPS Core Values/Competencies Integrity; Professionalism; Respect for Diversity; Creativity and innovation; Commitment to continuous learning; Planning and Organizing; Results orientation; Communications skills; Teamwork skills; Client orientation; Technological awareness; Functional Competencies; Knowledge Management andLearning; Shares knowledge and experience; Develops substantive knowledge of oneor more Practice Areas. Development and Operational
Effectiveness:
Ability to perform a variety of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting; Ability to review data, identify and adjust discrepancies; Ability to produce accurate and well documented records conforming to the required standard; Ability to handle a large volume of work possibly under time constraints; Knowledge of UNOPS HR rules and procedures (highly desirable); Strong IT skills. Leadership and Self-Management: Ability to adhere to work assignments and meet designated deadlines; Focuses on results for the client and responds positively to feedback; Consistently approaches work with energy and a positive, constructive attitude; Remains calm, in control even under pressure; Demonstrates openness to change and ability to manage complexities.
Education/Experience/Language requirements
EDUCATION:
Advanced University Degree (Masters Degree or equivalent) in business administration, project management, or related field; or a first level University Degree (Bachelors Degree or equivalent) with a relevant combination of academic qualifications and experience in related area may be accepted in lieu of the advanced university degree;
EXPERIENCE:
- At least 1 year of progressively responsible experience in the field of HR at the national or international level;
- Experience with UN/UNOPS policies and procedures, especially in the field of human resources highly desirable;
- Experience in humanitarian affairs and/or humanitarian mine action desirable;
- Experience in computer word processing and spreadsheets required;
- Excellent inter-personal and communication skills;
- Flexibility and adaptability to work under pressure and meet specific deadlines;
- Ability to work in a multicultural environment. LANGUAGE:
- Excellent writing and oral skills in English required;
- Fluency in oral and written French is desirable;
- Knowledge of other official UN languages an advantage
Contract type, level and duration
Contract type: IICA Contract level: IICA – 1 Contract duration: 6 months, with possibility of extension pending satisfactory performance and funding availability For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
UNOPS North America Regional Office The Chrysler Building 405 Lexington Avenue, 5th Floor New York Tel: +1 212 457-4000
