Job Vacancies United Nations Environment Programme
Position: Associate Fund Management Officer
Location: United States of America ( The ), Washington
Closing Date: Monday, 06 August 2012
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP’s Division of Regional Cooperation (DRC) helps to implement UNEP’s global programs in the regions by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental problems and emergencies. This post is located in UNEP/DRC/Regional Office for North America (RONA). Under the general supervision of the Regional Director, RONA and the functional guidance of the Chief, Corporate Services Section (CSS), the incumbent will perform the following functions:
1. Budget Planning:
Review, analyze and assist in the finalization of cost estimates and budget proposals; In Consultation with the Programme Officers, review and analyze program budget/financial implications; Assist managers in the elaboration of resource requirements for budget submissions and identify the appropriate administrative and financial framework; Participate in the preparation of proposals for submission to the donors in line with the UNEP policies; Provide support to relevant offices in their budget review and assist in securing approval from the Project Review Committee and the Project Approval Group.
2. Project Administration, Monitoring, Control and Evaluation: Monitor project implementation, including analysis of implementation and initiation of corrective action; Review and analyze the half yearly and terminal management reports and project expenditure reports; Analyze and evaluate on-going and completed projects for trends, problems, lessons learned and reporting thereon; In consultation with the Divisional Fund Management Officers, liaise with the contributions Unit to monitor receipt and contributions and reporting to the donors; Preparation of project documents and their revisions in accordance with the procedures established by CSS; Working with the UNEP program officers on all elements of UNEP program management.
3. Fund Management: Liaise with UNEP Divisions, co-operating agencies and supporting organizations on fund management related matters; Issue obligation documents, follow-up on status, undertake periodic review of outstanding obligations and liquidate the un-required portions thereof, close year end accounts and submit financial statements for the regional offices; Maintain records related to Fund Management matters and prepare periodic information of the regional offices to the management; Carry out expenditures forecast and prepare situational financial analysis for projects and regional offices.
4. Assist in drafting Standard legal instruments; Liaise with the Internal and External auditors and coordinate response to queries and audit observations made; Identify procedures and guidelines to improve the administrative flow within the regional offices.
5. Perform any other related duties as may be assigned.
Ability to identify and resolve budgetary problems, draw up program budgets and identify sources for data collection; Conscientious and efficient in meeting commitments, observing deadlines and achieving results; Remains calm in stressful situations.
Planning and Organizing:
Develops clear goals consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Foresees risks and allows for contingencies when planning.
Honours commitments and takes ownership of all responsibilities, including personal and work unit’s shortcomings; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational rules and regulations.
Works collaboratively with colleagues to achieve organizational goals; Ability to establish and maintain effective partnerships and working relations both internally and externally in a multi-cultural and multi-ethnic environment.
Advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of two years of progressively responsible experience in finance, administration, budget, business administration or related field. Working experience in project/programme management is an asset.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable, knowledge of another UN language is desirable.
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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