Job Vacancies United Nations Development Programme (UNDP), April 2012

Job Vacancies United Nations Development Programme (UNDP)
Position: Portfolio Manager
Location: United States of America ( The ), New York
Closing Date: Friday, 04 May 2012

Background
In the growing efforts of the UN system towards enhanced coherence and effectiveness at the country level, UNDP is increasingly being referred to as upon to play the role of Administrative Agent for UN Multi-Partner Trust Funds (MPTFs) and Joint Programmes (JPs) using pass-through arrangements and established for humanitarian, transition, reconstruction and development activities.

One of these MPTFs is that the Peacebuilding Fund (PBF), that was established in 2006 by the Secretary General at the request of the final Assembly and therefore the Security Council. The PBF supports peacebuilding activities that directly contribute to post-conflict stabilization and strengthens the capability of national governments, national/local establishments and transitional and different relevant authorities. The PBF may be a world fund that currently supports concerning twenty countries. Another vital class of MPTFs are the Delivering mutually Funds, operating in eight One UN pilot countries and over a dozen of self-starter countries.
The Multi-Partner Trust Fund workplace (MPTF Office), Bureau of Management, is that the central unit in UNDP that gives and oversees fund administration services when UNDP is appointed by the UN system and national governments to function the executive Agent and as their administrative interface with contributing partners. The MPTF workplace provides a one-stop look service and support to UN MPTFs and JPs.

The MPTF Office’s Administrative Agent responsibilities embody receipt, administration and management of contributions from contributing partners; disbursement of such funds to taking part Organizations; review, synthesis and preparation of consolidated annual narrative and monetary reports; and final narrative and monetary reporting. The MPTF workplace has place in place variety of tools and systems to support its fund management services, as well as a separate General Ledger Business Unit in ATLAS (MDTF1) and therefore the MPTF workplace GATEWAY (see http://mptf.undp.org)
The MPTF Office’s current portfolio is concerning $6 billion and includes concerning fifty country-level and world MPTFs and over thirty JPs, established for humanitarian, transition, reconstruction and development activities. The Portfolio Manager are a part of the team of MPTF workplace skilled portfolio workers and can have shared supervisory responsibilities.

Duties and Responsibilities
Under the general steerage and direction of the MPTF workplace govt Coordinator and among the framework of the UNDP monetary Rules and laws, the UNDG Protocol on the Role of Administrative Agents, UNDG Joint Programme pointers and therefore the TOR of the Peacebuilding Fund and different assigned MPTFs, the Portfolio Manager’s responsibilities can embody the subsequent main functions (what is specified for the PBF additionally applies for different MPTFs assigned to the Portfolio Manager, like country level Delivering mutually Funds):

Summary of Key Functions:
Fund administration;
Planning, formulation, management and policy analysis;
Programme performance and results-based reporting;
Coordination, illustration and networking;
information management and advisory services.

Fund Administration:
Establish PBF country envelopes and connected thematic areas/fund codes, when choices on PBF allocation are confirmed by the Assistant Secretary-General (ASG) for Peacebuilding Support.
Manage and track the general receipt of donor contributions and therefore the administration and transfer of such funds to taking part Organizations in line with the budgets approved by the PBF Steering Committees and in accordance with the quality Administrative Agreement (SAA) and therefore the Memorandum of Understandings (MOU).
Monitor and track project approvals, budget records, disbursements and statements of expenditure submitted by the taking part Organizations on an ongoing basis.
Oversee fund administration services allotted by UNDP Country Offices, when Administrative Agent’s functions are delegated to the country-level.
Coordinate and reply to audit observations created on the PBF operations of the MPTF workplace and guarantee follow-up actions are taken on agreed recommendations.

Planning, Formulation, Management and Policy Analysis:
Lead and contribute to the formulation, institution and continuous refinement of operational policies and procedures for the PBF and of different MPTFs, further as country-specific PBF Steering Committees, in shut consultation with the Peacebuilding Support workplace (PBSO).
Advise PBSO and different MPTF Secretariats on procedures, programme designing, reporting and monitoring problems.
Assist the PBSO within the launch, follow-up and finalization of the regular freelance lessons-learned and review exercises with reference to the operations of the PBF at the country level.
Advise the MPTF workplace govt Coordinator on policy problems with reference to the PBF and different MPTFs, significantly those affecting its Administrative Agent and fiduciary responsibilities.

Programme Performance and Results-Based Reporting:
In accordance with the agreements laid out in the PBF legal agreements (MOU, SAA), make sure the timely receipt of quarterly and annual narrative and monetary reports from taking part Organizations.
Prepare consolidated narrative and monetary reports based mostly on reports and statements received from taking part Organizations for approval by the manager Coordinator and its submission to the PBSO in accordance with the timetable established within the MOU and SAA.
In collaboration with PBSO and different MPTF Secretariats, prepare strategic materials, briefs and/or position papers on rising results and outcomes of the PBF/MPTFs.

Coordination, illustration and Networking:
Mobilize and interact with UN/UNDP HQ units (LSO, BOM, BCPR, DOCO, taking part Organizations, etc.) to appropriately reply to the wants of the PBF and therefore the PBF taking part Organizations.
Liaise with the Offices of the Special or Deputy Special Representative of the Secretary General at the country level on matters handling the PBF.
Organize as necessary, interagency conferences between the taking part UN Organizations, the PBSO and therefore the MPTF workplace.
Actively collaborate and coordinate with PBSO relating to the external communication of the PBSO through web site postings, periodic publications and public conferences.
Coordinate external communications of the MPTF workplace relating to the PBF and make sure the regular flow of knowledge to donors to facilitate their continued monetary support to the PBF.
Represent the manager Coordinator, as requested, in internal and external conferences handling the PBF and different MPTFs.

Knowledge Management and Advisory Services:
establish and articulate lessons learnt on the operations of the PBF and contribute to the formulation of pointers, procedures and policies that may more improve the potency and effectiveness of its operations.
make sure the freelance lessons-learned and review exercises with reference to the operations of the PBF and different MPTFs are properly allotted and applicable follow up actions are taken.
Actively seeks and promotes innovative methodologies and leads the event of supporting policies/tools to encourage learning and information sharing.
Participates in applicable UNDG networks and task groups associated with Delivering mutually problems.
Proactively assist UN Resident Coordinators and UN Country groups within the conceptualization and formulation of 1 UN Funds to support UN joint operations in transition, development and connected fields.

Impact of Results:
The key results have an effect on the role and credibility of the MPTF workplace because the UN system’s trusted, effective, clear and accountable supplier of 1st selection for fund administration servicesCompetencies
Corporate Competencies
Demonstrates commitment to UNDP’s and MPTF Office’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptableness.

Functional Competencies
Knowledge Management and Learning
Shares information and experience;
Encourages workplace workers to share information and contribute to UNDP follow Areas and MPTF workplace information management on fund administration services.

Development and Operational Effectiveness
Proven log of robust diagnostic, analytical and problem-solving skills;
Sound information of UN/multilateral organizations’ programme management policies and procedures, results based mostly programme management, reporting and evaluation;
Demonstrated comprehensive information of and skill with info technology.

Leadership and Self-Management
Team player with robust interpersonal, networking, organizational and communication skills;
smart leadership and facilitation skills;
Demonstrates openness to change;
Responds absolutely to feedback and differing points of view;
Ability to figure besieged and to figure on completely different comes simultaneously;
glorious verbal and written communication, drafting and presentation skills.

Required Skills and skill
Education:
Advanced university degree in international development, public administration, business administration or different relevant social sciences.

Experience:
Minimum seven years of progressively accountable expertise in international development and with international organizations, as well as information of operations of UNDG organisations;
glorious information of company ERP platform and/or ATLAS is an asset;
information of UN joint funding operations and/or the Delivering mutually approach and skill in performing at country level on Delivering mutually problems may be a robust asset;
information of peacebuilding and connected problems with post-conflict countries / countries in conflict/crisis and skill in performing at country level on peacebuilding and/or transition problems is an asset.

Language Requirements:
Fluency in English, each written and spoken.
smart written and spoken, French are an asset.

All applications should embody (as an attachment) the finished UNDP Personal History kind (P-11) which might be downloaded from http://sas.undp.org/Documents/P11_Personal_history_form.doc The system can solely permit one attachment and you’ll submit your CV along with the finished and signed P-11 kind.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. people from minority teams, indigenous teams and persons with disabilities are equally inspired to use. All applications are treated with the strictest confidence.

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