Job Vacancies the World Bank
Position: Program Assistant
Job Family Administration
Location: United States of America ( The ), Washington, DC
Appointment native rent
Closing Date: Monday, sixteen April 2012
Language needs English [Essential]
Background / General description
The Carbon Finance Unit (ENVCF) is an element of the surroundings Department (ENV) and also the Vice Presidency of Sustainable Development Network (SDN). With over $3 billion of funds beneath its management, it acts as trustee of twelve carbon funds and facilities involving an oversized range of participants – twenty five governments, sixty three personal sector firms and three NGOs/Foundations. Carbon funds are used to develop and buy emission reduction credits generated by comes in developing countries. Through these market-based instruments, the planet Bank helps to handle climate modification and support the poverty reduction and sustainable development priorities of our shopper countries. Carbon finance activities distributed by ENVCF are organized into purposeful groups covering fund management, operations, policy and methodology, resource management and back workplace, additionally to a front workplace comprising the unit manager and her deputy, finance and communication specialists. a complete of concerning sixty workers are administratively mapped to the unit. additionally, the unit works closely with dedicated workers within the Regional Vice-Presidencies yet because the Legal Vice-Presidency, Controller’s, CFP and WBI. a lot of data on the unit is out there on the Bank’s Intranet. The business has grown rapidly during a amount of ten years and is currently reaching a a lot of mature stage whereas undergoing any enlargement. With it, return a better degree of complexity and a wider vary of fiduciary responsibilities to perform. a significant thrust of the unit’s strategy is additionally to integrate its activities a lot of closely with the mainstream operations of the Bank and contribute a lot of extensively and on to the country work programs. With this background ENVCF seeks a pro-active Program Assistant with glorious interpersonal, organizational, and administrative skills to hitch a well-knit team. The Program Assistant are going to be assigned to the Funds Management Team. like all alternative ENV ACS positions, this position will entail cross-Departmental tasks to be undertaken from time to time during a back-up arrangement.
Duties and Accountabilities
Coordinating FM Team Leader’s schedule taking under consideration priorities; guaranteeing changes within the schedule are communicated on time to applicable workers or outside invitees; and accepting/regretting invites.
Acting as liaison with the Funds/Facilities Participants, including: directing inquiries to Funds Managers; providing documents upon request; keeping contact data and e-mail distribution lists updated; and answering to general and logistical queries.
Coordinating FM Team’s conferences, including: getting ready agenda in consultation with team members; writing up conclusions/actions things to be circulated once clearance of Team Leader; and following up on agreed actions, deadlines, and priorities.
Handling legal documents; WBDocs and N drive filing/retrieving of documents; drafting correspondence; coordinating documents clearances with LEGCF; guaranteeing that requests for signature to Manager, ENVDR, and SDNVP follow guidelines/procedures.
Editing and compiling documents and displays returning from completely different sources.
Planning Funds/Facilities conferences and Carbon Expo, including: writing logistics memos and invitations; securing meeting venues and accommodations by negotiating rates/contracts; estimating and monitoring budget; coordinating per diem distribution; acting as 1st purpose of contact for participants; liaising with country offices and partners; coordinating with RM team Purchase Orders issuance and invoices payment; supervising venues’ created and catering services; guaranteeing swish functioning of equipment; and coordinating interpretation services and materials preparation.
Assisting Team members for mission preparation: creating travel arrangements; getting visas; keeping itineraries and phone data of team members whereas in mission.
Providing general administrative support to Team members: sorting incoming faxes and mail; guaranteeing correct functioning of photocopy machines and printers; fitting teleconference, and answering the Zero Line.
Strong expertise in organizing events/conferences at the planet Bank Headquarters yet as internationally.
Multi-tasking skills and a focus to details are essential, as is that the ability to regulate to changing demands, guarantee applicable follow-up, and work effectively with minimal supervision whereas maintaining commitment to results.
Strong written and verbal communication skills in English, and talent to draft correspondence on a spread of topics and guarantee quality of documents requiring Director/manager’s approval and/or signature.
Knowledge of technology, specifically commonplace Bank software packages (Lotus Notes, Excel, Word, and PowerPoint) and talent to prepare/edit advanced documents as well as long tables and graphs occasionally with short notice and tight deadlines.
Thorough data and application of Bank cluster administrative and/or operational policies and procedures, to make sure adherence to relevant tips and overall quality of outputs with special specialize in SDN, ENV and ENVCF policies and processes.
Outstanding interpersonal skills and talent to figure effectively with internal and external partners during a multi-cultural surroundings.
Excellent organizational skills; demonstrated ability to prioritize and coordinate work requests during a timely manner usually beneath time pressures.
Ability to supply steerage to less experienced ACS workers and temporary workers.
Analytical ability, sensible problem-solving skills and resourcefulness in performing varied tasks within the area(s) of purposeful specialty.
Minimum Education: highschool.
Minimum Years of Relevant Experience: five (internal candidates), seven (external candidates). the planet Bank cluster is committed to achieving diversity in terms of gender, nationality, culture and academic background. people with disabilities are equally inspired to use.
All applications are going to be treated within the strictest confidence.
World Bank 1818 H St NW Washington, DC 20006 (202) 473-1000
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