Job and Career Info

Job Vacancies Peace Dividend Trust
Peace Dividend Trust is a New York based 501c3 charitable organization that finds, tests, and implements new ideas for making peace and humanitarian missions more efficient and effective.
Closing date: 30 May 2010
Location: United States of America (the) – New York HQ

Executive Assistant
New York Headquarters

Duration
12 months with further extension possible

Organizational Summary
Peace Dividend Trust is a New York based 501c3 charitable organization that finds, tests, and implements new ideas for making peace and humanitarian missions more efficient and effective. PDT has 130 staff and offices in Afghanistan, Timor Leste, and Haiti and will soon be expanding into Africa. We provide an exciting, challenging and fast paced work environment and pride ourselves on our ability to work hard, meet deadlines, and deliver creative and quality results for our donors and clients.

Job Summary
PDT has an opportunity for an energetic and focused person with solid teamsense, who wants to start his or her career in a results-based international NGO. The Executive Assistant (EA) will provide direct support to the Executive Director and Deputy Director and will help ensure the overall smooth administrative functioning of the New York Headquarters office. The successful candidate will also coordinate with senior PDT managers and Board Members as required and assist project related research and reporting on an ad hoc basis.

Responsibilities and Duties
- Coordinate executives’ appointment calendar and e-mail management
- Respond to email correspondence and telephone inquiries and process outgoing mail
- Coordinate travel arrangements, including travel documents and expense report completion for Finance Dept review and action
- Maintain all grant file correspondence and archiving
- Attend weekly staff meetings and Board meetings, preparing minutes and action notes following the meetings
- Maintain and update PDT website under guidance of IT Manager
- General office support, including purchase all office supplies, maintenance of records and filing systems (paper files and electronic files) and supporting all staff, as directed by supervisor
- Ensure relevant monitoring reports are submitted to the Executive Board according to schedule, and copy edit and format these reports as necessary
- Entering business cards and maintaining organized contact lists
- Assist Project Officers in research to support PDT programs in the field
- Other duties as assigned by supervisor

Qualifications
- Minimum Bachelor degree in a relevant field of study
- Interest in international issues and/or experience in international environments
- Strong ability to use MS Office applications both in Mac and PC environments
- Reliable and professional

Key Competencies
- Attention to detail
- Initiative – ability to plan ahead to improve services and avoid problems
- Excellent communication and writing skills
- Excellent customer service and interpersonal skills
- Confidentiality – ability to handle materials in a sensitive and appropriate manner

Package
- Salary commensurate with experience
- Health insurance
- Four weeks paid vacation
- Training and Professional Development allowance

Thank you for your interest in Peace Dividend Trust, to find out more how we are building a better peace, visit us at http://www.peacedividendtrust.org

How to apply
If you think you have what it takes to be part of our team, we encourage you to send your resume and cover letter to vacancies@peacedividendtrust.org a no later than midnight, 30 May 2010. The reference line should read “Executive Assistant – NY HQ – RW”.

Only applicants being considered for an interview will be contacted.
Reference Code: RW_85DKV3-16
Source: Reliefweb

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