Job Vacancies Pan American Health Organization (PAHO)
Position: Senior Advisor Program Budget Management
Location: United States of America ( The )
Closing Date: Friday, 05 October 2012
OBJECTIVES OF THE PROGRAMME:
Planning, Budget, and Institutional Development (PBI) is responsible of the strategic and operational planning, budget management, resource coordination, and performance monitoring and assessment processes in the Organization. It is also in charge of program management, identification, design, piloting, negotiation, and evaluation of voluntary contribution projects. Leads and coordinates the management of information system of the Bureau, working in coordination with the different business owners. Finally, it is in charge of institutional and organizational development. PBI ensures that the mandates of the Governing Bodies and relevant international fora are addressed by the PAHO Strategic Plan, which in turn should be aligned with the Health Agenda for the Americas and Global Program of Work and Program Budget of the World Health Organization (WHO). PBI leads the Organization’s Results-based Management framework in coordination with the Pan American Sanitary Bureau (PASB) Executive Management and working with all entity managers. It contributes to the organizational learning through sharing of lessons learned from different assessments and evaluations conducted at all levels of the Bureau.
Description of duties:
Under the general supervision of the Deputy Director, (DD) and the direct supervision of the Manager, Planning, Budget, and Institutional Development (PBI), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Lead the Member State-driven process for developing the Organization’s Regional Budget Policies;
b) Plan, develop, and control the Organization’s Program and Budget and its implementation, including all necessary alignment with WHO;
c) Plan and/or coordinate the development of operational budget policies, procedures, standards, and plans to ensure correct financial practice and adequate control of the Organization’s program budget;
d) Provide authoritative advice and recommendations concerning the process of planning, presenting, and implementing the program budget to the Director, Executive Management and Governing Body Members; participate and provide strategic advice in the development of broad organizational objectives and policies that have budgetary implications;
e) Direct the Organization’s budget preparation and implementation, including:
- determine criteria and standards for establishing budgetary ceilings;
- issue guidelines and instructions for program budget proposals;
- analyze proposals, consolidate, and present approved levels into various official program budget documents;
- analyze and forecast delivery rates and projections of savings and deficits; forecast costs for specific budgetary elements or activities, etc.; determine and recommend actions to revise allocations and ensure maximum utilization and deployment of funds;
- prepare periodic and ad hoc analytical budgetary reports for staff and senior management on overall PAHO Program and Budget implementation;
- provide advice to the Director in the review of budget related proposals and their justification;
f) Direct the design and implementation of all budget information system modules; plan and organize with other organizational entities the formulation, development, implementation and control of information systems to monitor and improve existing and future business processes of the Organization;
g) Review project agreements with respect to commitments of funds by the Organization;
h) Establish and maintain the necessary mechanisms required to ensure good management of the program budget and facilitate the concentration of senior management’s efforts on technical matters and long term planning;
i) Support the preparation and execution of the PBR’s Biennial Workplan; develop, define and establish the objectives, strategy, plan and budget of the Team; accountable of the products and services of his/her project;
j) Manage, allocate and monitor the Team’s financial, logistical and staff resources; prepare, and justify the program and budget proposals; provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts;
k) Promote a culture of ethical behavior and integrity in accordance with the Organization’s Code of Ethical Principles and Conduct in order to ensure a culture of respect, responsibility, accountability, and compliance.
l) Direct and participate in the development of policies and their implementation and provide authoritative advice in relation to policy and procedures under the areas of responsibility;
m) Participate as a member in other PBR AMPES Project Teams and Cross-Organizational Teams;
n) Perform other related duties, as assigned.
A bachelor’s degree in public or business administration and a master’s degree in public, business, or international business administration or related field from a recognized university.
Specialization in public budget development, government finance, public policy/economics or related field would be an asset.
Key Behavioral Competencies
– Intrainstitutional Action:
Displays, through leadership and decisions, understanding of the political systems and underlying drivers. Plans and evaluates both unit and individual results to achieve the PAHO’s mission. Requires that projects be grounded in scientific evidence and that they be consistent with PAHO’s vision, mission and values, and appropriate for the setting in which they will be carried out. Demonstrates a full commitment to the mission and values of the Organization by aligning the area of work with the strategic direction of the Organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
– Analysis, Synthesis and Forecasting:
Leads one’s area toward a culture of decision-making that is based upon objective analysis of situational evidence and application of previously acquired knowledge. Provides oversight in the verification process that targets how area of work takes action in situations that will require future intervention, based on ongoing analysis. Presents solutions evaluating the advantages and disadvantages of each option. Is capable of anticipating the implications of analyze situations for two years or more.
– Performance Management:
Evaluates the performance of subordinates in terms of the organizational strategy, provides feedback offering measurable suggestions and promotes their professional development. Develops and implements realistic and achievable work plans– including tasks, priorities, resources and schedules. Adjusts goals and courses of action to meet changing needs. In a systematic way develops people through demanding and challenging projects utilizing each employee’s competencies. Effectively uses the Organization’s official performance evaluation processes and systems. Uses a regular evaluation system. Provides constant and positive feedback to focus development efforts.
– Devising the budget for interventions and cost optimization:
Achieves valuable results from the organizational strategies. Makes optimal use of the available resources. Advocates ethical behavior and follows organizational guidelines when managing resources, helping to prevent and eventually resolving conflicts of interest.
Develops a culture that utilizes accountability strategies at all levels and activities, processes, and functions in one’s area. Oversees the development and required dissemination of appropriate reports on the monitoring of interventions in terms of partial and final results, as well as all the activities of one’s area.
– Information Management:
Initiates, leads and participates in activities to improve systems for the presentation and dissemination of information. Verifies that information from the area of work is handled objectively and presented clearly and equitably. Develops new strategic forms to be more effective and concordant with the dissemination of the information.
– External Action:
Develops and maintains mutually beneficial working productive partnerships. In the area under one’s charge, monitors all activities, using transparency in the execution of all processes. Verifies that the conditions and deadlines set for turning in the product are met, and can objectively report on the results. Leverages external actors to actors to accomplish strategic goals.
Develops a high performing team in one’s operational area and also encourages teamwork across the Organization. Establishes and models the standard for teams and teamwork. Provides significant contributions when participating in internal and external work teams. Initiates and leads mutually beneficial productive interpersonal relationships based on trust, both inside and outside the Organization.
Theoretical knowledge and practical expertise at the highest level, in budgeting, planning and programming with special focus on public health planning, or in related sectors; program management, including staffing, work program delivery, budget management and quality improvement. In depth and breadth of knowledge in program budget preparation, presentation, forecasting methods, program changes and proposals; strong analytical skills and the ability to provide sound advice and cost/benefit analysis.
Extensive experience in senior and progressively responsible positions in management of large public or private organizations with a substantial administrative element and requiring sensitive negotiations, high level intervention, and extensive budget negotiation and reporting. Demonstrated ability to bring leadership to strategic, organizational, managerial, and analytic work in health or related sector (s).
Experience with creation and integration of administrative procedure s to deliver high quality results; resourcefulness, initiative, highly developed judgment and interpersonal skills to deal with difficult and sensitive situations; courteous style, tact, sensitivity to confidential information; ability to establish and maintain effective team working relations at different professional levels without prejudice to disciplines, nationality, and cultural background
Demonstrated familiarity with current technological environments including utilization of software programs such as the Microsoft Office Suite (i.e., Word, Excel, PowerPoint and Outlook). Familiarity and/or experience with collaborative work spaces, SharePoint and ERP systems will be an asset.
Essential: Thirteen years of combined national and international progressively responsible experience in planning, organizing and controlling the main program budget of a public, nonprofit or governmental organization, dealing with funding from different sources. Of these at least three years of progressive supervisory functions is essential.
Experience in Results-based methodologies and reporting to donors, boards or governing bodies would be an asset.
Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.
ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.
CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
(Net of tax)
US$ 80,734.00 at single rate
US$ 86,904.00 with primary dependants
48.4 % of the above figure (s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO’s e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
PAHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
Regional Office of the World Health Organization
525 Twenty-third Street, N.W.
Washington, D.C. 20037
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