Job Vacancies Pan American Health Organization (PAHO), June 2012

Job Vacancies Pan American Health Organization (PAHO)
Position: Accounting technician I
Location: United States of America ( The ), Washington
Closing Date: Wednesday, 13 June 2012

OBJECTIVES OF THE PROGRAMME:
The Area of Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing its Financial Regulations and Rules, as well as the accounting policies and procedures; monitors the inflow of funding and utilization of resources; processes the disbursements of funds; prepares the Organization’s financial statements including the reporting of regular funds, voluntary contribution funds and other sources funds; is responsible for investments, banking, and financial analysis; monitors the country offices’ financial administration, Staff Health Insurance, settlement of U.S. taxes, and the processes and systems within FRM’s area of responsibility.

Description of duties:
Under the general supervision of the Financial Reports Specialist, Financial Resources management/Financial Services & Systems (FRM/FS), and the direct supervision of the Finance Specialist, (FRM/FS), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Responsible for the administrative oversight and preparation of financial reports for those Voluntary Contributions agreements assigned to his/her portfolio, which are prepared in accordance with the terms of the agreement, established schedule and reconciled to the official accounting records of the Organization. This includes analyzing revenue, deferred revenue, accounts receivable, expenditures incurred and cash balances to ensure the accuracy of the financial data and compliance with the terms of the agreement.
b) Monitor the receipt of funds for those Voluntary Contributions assigned ensuring that receipts are accounted for in a timely manner and that Planning, Budget and Resource Coordination (PBR) and the technical areas are properly notified;
c) Monitor and analyze the data in the accounting system to ensure the Voluntary Contribution funds data is reconciled. Prepare and process accounting entries as required;
d) Attend donor meetings and provide input with regard to PAHO’s Financial Regulations and Rules as they pertain to Voluntary Contributions;
e) Liaise with external partners/donors with regard to financial reporting matters, outstanding accounts receivable balances and refunding of any unutilized resources;
f) Initiate and maintain effective written and verbal contact with Technical Entities, Country Offices, Administrators and those involved in the management of Voluntary Contribution agreements. Assist with the financial implementation requirements, the analysis of unliquidated obligations, accounts receivable, expenditure recognition and follow up on expired and expiring projects;
g) Perform other related duties as assigned.

REQUIRED QUALIFICATIONS
Education:
Essential: High school diploma with formal training in the accounting or financial fields.
Desirable: Specialized training at college, university, or business school level with emphasis in accounting and/or finance.

Skills:
Key Behavioral Competencies
Intrainstitutional Action:
Displays, through behavior, understanding of PAHO’s values and mission. Seeks information on and acts with understanding of the Organization’s expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the Organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
Analysis, Synthesis, and Forecasting: Objectively analyzes situations and, based on evidence and knowledge, suggests actions to improve implementation. Bases one’s actions on available information, applies knowledge acquired from experience. Prioritizes the information according to one’s needs or the Organization’s. Is capable of anticipating the implications of analyzed situations between one to six months ahead.

Teamwork:
Encourages team members, adds significant contributions when participating in internal and external work teams, and leads through personal example the virtues of team success– collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.

Service Orientation:
Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
Devising the budget for interventions and cost optimization: Supports the Organization’s efforts to identify alternative sources of financing and analysis alternatives to obtain funding as well as mobilizing extrabudgetary resources through financial analysis or funding activities.

Administrative support for technical cooperation interventions:
Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.

Technical Expertise
Proficiency in the use of automated financial accounting systems and specialized mainframe or minicomputer software associated with assigned responsibilities.
Sound knowledge of accounting principles and practices, with the ability to analyze financial and personnel data and determine related accounting transactions.
Ability to plan, organize, coordinate and carry out financial/accounting processes, such as: monitoring budget and accounting activities, developing operational standards and procedures manuals, determining priorities, adjusting or identifying new internal procedures, etc
. Skills in planning, organizing, evaluating, problem-solving and decision-making of routine office management processes.
Ability to write/originate routine and non-routine correspondence and reports in English and Spanish.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Operational knowledge of automated systems and microcomputers particularly with regards to financial, accounting, and/or administrative operations. Knowledge of other software programs such as Monarch, Microsoft Access, Visio, SharePoint and Project would be an asset.

Experience:
Essential: Six years of experience in accounting and/or finance work, or four years of experience in accounting and/or finance work and one year of specialized training at the college or university level courses towards a declared major/minor in the area of accounting, or two years of experience in accounting and/or finance work and two years of specialized training at the college or university courses towards a declared major/minor in the area of accounting.

Languages:
Very good knowledge of English and Spanish.

Additional Information:
ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.
ADMINISTRATIVE/SUPPORT POSITIONS IN WASHINGTON, D.C. ARE OPEN TO WASHINGTON, D.C. METROPOLITAN AREA RESIDENTS ONLY. CANDIDATES MUST HOLD A PERMANENT LOCAL WORKING PERMIT (US CITIZENSHIP OR PERMANENT RESIDENT ALIEN CARD/GREEN CARD).
CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.

Annual salary:
(Net of tax)
US$ 47,670.00 at single rate
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO’s e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
PAHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

Regional Office of the World Health Organization 525 Twenty-third Street, N.W. Washington, D.C. 20037 (202) Tel: 974-3000, Fax: 974-3663




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