Job Vacancies Pan American Health Organization (PAHO)
Position: IT Advisor, Management Information Systems
Contract type: Fixed-Term Appointment
Duration of contract: Two years, first year probationary period. POST OF LIMITED DURATION
Closing Date: Wednesday, 24 August 2011
Duty Station: Washington, D.C., United States of America
Organization unit: AM Americas (AM)
Planning, Budget and Resource Coordination (PBR)/ PMIS Modernization (PBR/PM)
OBJECTIVES OF THE PROGRAMME :
The PASB Management Information System (PMIS) Modernization Project is a four-year project that will define the administrative and operational business model of the Pan American Health Organization/Regional Office of the Americas of the World Health Organization (PAHO/WHO) and implement new information systems to support that model across all levels of the Organization (regional, sub regional, and country). The project will replace existing information systems serving Program Planning, Finance, Procurement, Human Resources, and Payroll.
Description of duties:
Under the general supervision of the Manager, Planning, Budget and Resource Coordination (PBR) and the direct supervision of the Special Advisor, PASB Management Information System (PMIS), the incumbent is responsible for the following assigned duties:
a) Provide technical advice for the development and implementation of the PASB Management Information System (PMIS).
b) Produce the Technical Environment plan to support the modernized PMIS, and ensure that the hosting and telecommunications requirements are satisfied so as to provide adequate performance of the new system.
c) Manage all contractors working on the Project other than the System Integrator.
d) Develop the Organizational Change Management Plan and lead the activities contained therein.
e) Lead Risk Management activities and produce and maintain the Risk Register.
f) Coordinate quality control of deliverables and supporting work.
g) Coordinate Management and Change Control activities.
h) Support the planning and scheduling of tasks and resources and advise their realignment and changes of task dependencies.
i) Produce the resource acquisition and management plan.
j) Support the management of Project resources (including budgeting and resource acquisition).
k) Develop Requests for Information (RFIs), Requests for Proposals (RFPs), and vendor evaluation criteria when contracting for products and services related to the Project, and lead the related specification of requirements.
l) Develop and implement methods to monitor the Project and report on progress and issues.
m) Develop the Project Communications Plan and produce necessary communications documents for both internal and external stakeholders.
n) Act as Project Manager, when needed
o) Perform other related duties, as assigned.
A bachelor’s and master’s degree in one of the following fields: Computer Science, Information Systems, Systems Engineering, Engineering, Mathematics, or Business Administration from a recognized university.
Certification as Project Management Professional (PMP) or equivalent is desirable.
Key Behavioral Competencies
–Intra-institutional Action: Leads team efforts toward full understanding of the policies the organization must operate within as well as the Standard of Conduct for the International Civil Service. Leads employees and co-workers toward operating in a fair, consistent and equitable manner, and displays such behavior by example. Behaves consistently in accordance with the Code of Ethics of the Organization.
–Accountability : Develops a culture that utilizes accountability strategies at all levels and activities, processes, and functions in one’s area. Oversees the development and required dissemination of appropriate reports on the monitoring of interventions in terms of partial and final results, as well as all the activities of one’s area.
Processes and analyzes the data objectively, presenting it clearly and equitably. Leads the effort to acquire relevant and selected information that facilitates the achievement of organizational results. Evaluates/leads the evaluation of information systems on the basis of its advantages/disadvantages for processing information relevant to the area of work.
–Analysis, Synthesis, and Forecasting:
After analyzing situations on the basis of the available evidence and knowledge, leads one’s area of responsibility toward individual and collective actions. Encourages the importance of continual analysis. Verifies and promotes that action is taken in situations that will require future intervention, based on ongoing analysis. Leads others in decisions needed to implement required actions. Is capable of anticipating the implications of analyzed situations between one and two years ahead.
Leads others, through both management oversight and one’s own behavior, to take advantage of all opportunities to share knowledge and sources of learning with subordinates, colleagues, and staff across the Organization. Likes to be up to date with the best practices in the field. Is able to contribute to internal initiatives to improve the effectiveness of the Organization.
Creates, maintains and encourages a client orientated culture. Seeks information about the real, underlying needs of the client, beyond those expressed initially, and matches these to available (or customized) products or services. Looks for long-term relationships with the client.
Supports and develops networked and community working. Identifies, develops and nurtures networks and communities. Identifies and builds on working networks that enable knowledge and information flow. Designs and implements knowledge and information services. Enables utilization of knowledge and information sources. Delivers relevant knowledge and information in most appropriate form. Participates in and learns from networked and community approaches.
–Theoretical knowledge and technical expertise at the highest level in all aspects related to managing IT projects involving business analysis and commercial software; systems and requirements analysis, and software development.
–Proven skills in transitioning legacy systems to more modern alternatives and in integrating multiple software solutions into a cohesive whole.
–Proven skills in integrating software solutions with IT infrastructure.
–Ability to review and accurately evaluate new technology and systems options to be used in advancing the objectives defined for system modernization, and ability to translate system requirements into functional systems.
–Thorough understanding of administrative business processes, such as budget, accounting, payroll, personnel, and procurement.
–Knowledge and skills of the practical application of relational database theory, visual and object oriented programming techniques, programming for multi-user LAN systems and for systems that will use the mainframe and client server environments.
–Skills in specific products including Windows, networking, SQL Server, Microsoft.net, Visual Basic, business intelligence, and data modeling software.
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office, Word, Excel, PowerPoint, SharePoint, and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project is required, in addition to the technical areas outlined under technical expertise.
Nine years of combined national and international work experience in business analysis and software engineering.
Managerial experience in software implementation would be an asset.
Very good knowledge of English with working knowledge of Spanish. Knowledge of French and/or Portuguese would be an asset.
ALL APPLICANTS MUST APPLY ON-LINE IN ORDER TO BE CONSIDERED FOR THIS POSITION.
A WRITTEN TEST AND/OR INTERVIEW MAY BE HELD FOR THIS POST. CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
(Net of tax)
US$67,395.00 at single rate
US$72,373.00 with primary dependants
44.6 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO’s e-Recruitment website at: www.who.int/employment . The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
PAHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
Regional Office of the World Health Organization
525 Twenty-third Street, N.W.
Washington, D.C. 20037
(202) Tel: 974-3000, Fax: 974-3663
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