Job Vacancies Open Society Foundations
Position: Part-Time Program Assistant
LocationL United States of America, New York
Closing Date: Friday, 17 June 2011
The Open Society Foundations work to build vibrant and tolerant democracies whose governments are accountable to their citizens. To achieve this mission, the Foundations seek to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights. On a local level, the Open Society Foundations implement a range of initiatives to advance justice, education, public health, and independent media. At the same time, we build alliances across borders and continents on issues such as corruption and freedom of information. The Foundations place a high priority on protecting and improving the lives of people in marginalized communities.
Investor and philanthropist George Soros established the Open Society Foundations, starting in 1984, to help countries make the transition from communism. Our activities have grown to encompass the United States and more than 70 countries in Europe, Asia, Africa and Latin America. Each foundation relies on the expertise of boards composed of eminent citizens who determine individual agendas based on local priorities.
Purpose of Position
Provide administrative and programmatic support to support assigned OSI initiatives. Work is carried out under general supervision.
Essential Duties and Responsibilities
Administrative and programmatic support
* Provide administrative support to the Director and/or Program Officer(s);
* Perform clerical duties, including: responding to incoming calls and requests from the general public; faxing and photocopying; preparing expense reports; and generally assist in program administration;
* Assist in scheduling appointments and calls, and arrange travel and meetings for staff, including coordinating with conference organizers;
* Process grants through the New York and Budapest systems, which include initiating new grants, collection of organizational and bank data, arranging approvals, entering contract amendments, collecting and uploading grant reports and closing of completed grants;
* Process consultancy contracts and payments;
* Organize program contacts and relationships with US-based partners and grantees;
* Conduct desk research at the request of program staff;
* Process payments of staff; including AMEX and telephone expenses;
* Perform other duties as assigned.
The Open Society Foundations may add, change, or remove essential and other duties at any time.
* Bachelor’s degree from a four-year college or university, and one to three years of relevant experience or training; or equivalent combination of education and experience.
* NGO or foundation experience/interest in human rights preferred.
* Excellent written, verbal, organizational, analytical and interpersonal skills;
* Excellent computer skills, proficient in Microsoft Office;
* Excellent listening and communication skills with sensitivity to cultural communication differences;
* Shows discretion and ability to handle confidential issues;
* High level of self-motivation and at ease working independently when necessary;
* Poised and works well under pressure, attentive to detail and prioritizes and works well under pressure, often simultaneously on a wide range of tasks and projects;
* Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks;
* Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public.
Program Specific Requirements
* Excellent administrative skills;
* Track record of reliability;
* Knowledge of a major regional foreign language an advantage;
* Interest in and familiarity with Information Program issues would also be an advantage;
* Availability to work up to 19 hours per week.
Work Environment and Physical Demands
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
As soon as possible.
Hourly rate commensurate with experience.
Please email resume and cover letter with salary requirements before June 17, 2011, to: firstname.lastname@example.org Include job code in subject line: PTPA-Info
Open Society Foundations
Human Resources – Code PTPA-Info
400 West 59th Street
New York, New York 10019
No phone calls, please. The Open Society Foundations are an Equal Opportunity Employer.
Open Society Institute – New York
400 West 59th Street
New York New York 10019 United States
Tel: 212-548-0600 or 212-548-0100
Fax 212-548-4679 or 212-548-4600
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