Job Vacancies Office of the Under-Secretary-General
Job Title Chief of Oversight Support Unit, P5
Department/ Office OFFICE OF THE UNDER-SECRETARY-GENERAL – DM
Duty Station NEW YORK
Closing Date: Tuesday, 18 January 2011
Job Opening number 10-ADM-OFFICE OF USG – DEPT OF MGMT-17168-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The position is located in the Policy and Oversight Coordination Service in the Office of the Under-Secretary-General for Management at United Nations Headquarters, New York. The Chief of Unit reports to the Chief of the Policy and Oversight Support Service.
Within delegated authority, the Chief of Unit will be responsible for the following:
Provides policy guidance to the Chief of Service on conceptual strategy development and management of the implementation of overall strategies and intra and inter-divisional/departmental policies and procedures, particularly in the area of oversight, management reform, and accountability.
Plans and oversees the management of activities undertaken by the Unit; ensures that substantive work programmes and programmed activities are carried out in a timely fashion, coordinating diverse projects in the Unit, and, in liaison with other organizations of the United Nations System, donors and agencies as appropriate.
Manages, supervises and carries out the work programme of the Unit/Section under his/her responsibility. This includes:
a) reviewing reports of oversight bodies, including audit, inspection, and investigation, to identify major recommendations and findings; ensuring that appropriate and timely action is being taken; and bringing them to the attention of senior management as necessary;
b) supervising the preparation of quarterly reports to the Management Committee regarding oversight body activities, reports, and recommendations;
c) supervising the preparation of responses and status updates to the oversight bodies; and
d) follow up actions on oversight body reports, recommendations and other issues arising from those reports;
e) liaise with the Independent Audit Advisory Committee on behalf of the Secretariat.
Prepares reports, in particular those responding to Joint Inspection Unit, Office of Internal Oversight Services, and Board of Auditors reports, for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate.
Contributes to the reporting to intergovernmental bodies on budget/programme performance or on programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.
Ensures that the outputs produced by the Unit maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Unit under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
Prepares inputs for the work programme of the Service, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
Carries out programmatic/administrative tasks necessary for the functioning of the Unit/Section, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance (PAS), interviews of candidates for job openings and evaluation of candidates.
Recruits staff for Unit taking due account geographical and gender balance and other institutional values.
Manages, guides, develops and trains staff under his/her supervision.
Fosters teamwork and communication among staff in the Unit and across organizational boundaries.
Represents the Organization at inter-agency meetings, seminars, etc. on substantive-related issues.
Participates in international, regional or national meetings and provides programmatic/substantive expertise on an issue, or hold programmatic/substantive and organizational discussions with representatives of other institutions.
Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
-Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work
-Encourages others to set challenging goals
-Holds others accountable for achieving results related to their area of responsibility
-Genuinely values all staff members’ input and expertise
-Shows appreciation and rewards achievement and effort
-Involves others when making decisions that affect them
-Follows through on agreed upon actions
-Treats sensitive or confidential information appropriately
-Identifies the key issues in a complex situation, and comes to the heart of the problem quickly
-Gathers relevant information before making a decision
-Considers positive and negative impacts of decisions prior to making them
-Takes decisions with an eye to the impact on others and on the Organization
-Proposes a course of action or makes a recommendation based on all available information
-Checks assumptions against facts
-Determines that the actions proposed will satisfy the expressed and underlying needs for the decision
-Makes tough decisions when necessary
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area desirable. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of ten years of progressively responsible experience in administration, budget, finance, human resources management or related field. Six years experience in financial control or audit and oversight desirable. Seven years experience in the United Nations system desirable
Fluency in, English, (both oral and written) is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Eligible candidates will be requested to undergo written knowledge-based assessment exercises, which may be followed by a competency-based interview depending on the result of the test.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
- Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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