Job Vacancies Office of the Coordinator of Humanitarian Affairs
Position Programme Officer, P3
Department/ Office OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
Duty Station NEW YORK
Closing Date: Saturday, 02 July 2011
Job Opening number 11-PGM-ocha-18774-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The position is located in the Strategic Planning Unit (SPU) within the Office for the Coordination of Humanitarian Affairs (OCHA). The incumbent will report directly to the Chief of SPU.
Under the supervision of the Chief of SPU, the successful candidate will be responsible for supporting OCHA’s strategic engagement with the UN’s oversight bodies: the Office for Internal Oversight Services (OIOS), the Board of Auditors (BOA) and the Joint Inspection Unit (JIU); for supporting efforts to strengthen OCHA’s efforts to improve implementation of audit and evaluation recommendations, particularly through their integration into OCHA’s strategic and annual work planning process; and for analyzing identified risks and mitigation strategies. The successful candidate will also support the Chief of SPU to engage in related Secretariat-wide oversight and control processes, such as enterprise risk management, business continuity planning and crisis management planning, and to coordinate OCHA’s internal (institutional) crisis preparedness and response efforts.
Within delegated authority, the Programme Officer will be responsible for the following duties:
Supports OCHA’s strategic and timely engagement with the UN’s oversight bodies, including collating OCHA’s inputs to the annual workplans of the oversight bodies, supporting relevant OCHA staff at the headquarters, regional and country offices to prepare for and engage effectively with oversight bodies during audits; coordinating and preparing consolidated OCHA response to draft audit reports; and monitoring implementation of oversight findings.
Contributes to the development of management response plans and other documentation to assist senior management with prioritization of oversight and evaluation findings, and to support decision-making.
Tracks implementation of oversight and evaluation recommendations through a tracking database and ensures proper updating and maintenance of said database.
Analyzes the risks identified by the oversight bodies and by independent evaluations and internal reviews. Analyzes OCHA’s strategic and annual work plans to identify the extent to which risks are being adequately mitigated and proposes corrective actions.
Supports OCHA’s efforts to strengthen and systematize enterprise risk management practices.
Prepares regular reports on the implementation of oversight and evaluation recommendations to support OCHA’s strategic and annual work planning process and to contribute to organizational learning and development.
Contributes to policy and guidance development on OCHA’s work with the oversight bodies, evaluations, enterprise risk management, and other related areas.
Provides substantive support to relevant consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
Undertakes outreach activities to OCHA staff related to the aforementioned work, including conducting training workshops and making presentations on assigned topics/activities.
Supports OCHA NY’s engagement with Secretariat-wide oversight and control processes, including enterprise risk management, business continuity planning and crisis management planning, and assists in the management of OCHA NY’s crisis preparedness and response efforts.
Performs other duties as required.
Knowledge and understanding of theories, concepts and approaches relevant to strategic planning, oversight and control process and/or enterprise risk management, particularly within a humanitarian and/or related international organization. Sound knowledge of and wide exposure to current humanitarian assistance challenges and risks that impact on humanitarian organization performance. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to write succinct analysis of trends and risks related to organizational performance and prepare options for decision-making. Excellent drafting skills and the ability to defend and explain complex issues and positions. Ability to meet tight deadlines. Ability to analyze and participate in the resolution of issues/problems. Shows persistence when faced with difficult problems or challenges, including resistance to organizational change. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Speaks and writes clearly and effectively. Listens to others and correctly interprets messages from others and responds appropriately. Tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
-Actively seeks to improve programmes or services
-Offers new and different options to solve problems or meet client needs
-Promotes and persuades others to consider new ideas
-Takes calculated risks on new and unusual ideas; thinks “outside the box”
-Takes an interest in new ideas and new ways of doing things
-Is not bound by current thinking or traditional approaches
Advanced university degree (Master’s degree or equivalent) in business administration, management, international affairs or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in strategic planning, supporting oversight and control processes, enterprise risk management or related field, particularly in an international humanitarian or development organization. International and field experience required, preferably within the UN or wider humanitarian system. Experience in writing analytical reports to support senior-level decision making is required. Knowledge of the UN’s oversight bodies is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of another UN official language is also desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
A competency based interview and/or other form of assessment will be used to evaluate applicants.
- Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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