Job Vacancies Office of Central Support Services (OCSS)
Position: Chief of logistics and transportation section
Location: United States of America ( The ), New York
Closing Date: Friday, 20 July 2012
Organizational Setting and Reporting
This position is located in the Procurement Division (PD), Office of Central Support Services (OCSS), Department of Management (DM). The incumbent reports to the Chief of the Procurement Operations Service. For more information about the Procurement Division please visit http://www.un.org/depts/ptd/.
Within delegated authority, the Chief of the Logistics and Transportation Section will be responsible for the following:
Provides policy guidance to the Chief of the Procurement Operations Service, on conceptual strategy development and management of the implementation of overall strategies and intra and inter-divisional/departmental policies and procedures, in relation to procurement and related functions such as contracting, logistics and/or supply chain management.
Plans and oversees the management of activities undertaken by the Section; ensures that substantive work programs and programmed activities are carried out in a timely fashion, coordinating diverse projects in the Section, and, in liaison with other organizations of the United Nations System, donors and agencies as appropriate.
Manages, supervises and carries out the work program of the Section under his/her responsibility. Co-ordinates the work carried out by the Section; provides programmatic and substantive reviews of drafts prepared by others.
Provides substantive input in the preparation of position papers and reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate.
Contributes to the reporting to intergovernmental bodies on budget/programme performance or on programmatic / substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.
Ensures that the outputs produced by the Unit/Section maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Section under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
Prepares inputs for the work program of the Division, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
Carries out programmatic/administrative tasks necessary for the functioning of the Section, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance (PAS), interviews of candidates for job openings and evaluation of candidates.
Recruits staff for Section taking due account geographical and gender balance and other institutional values.
Manages, guides, develops and trains staff under his/her supervision.
Fosters teamwork and communication among staff in the Section and across organizational boundaries.
Represents the Organization at inter-agency meetings, seminars, etc. on substantive-related issues.
Participates in international, regional or national meetings and provides programmatic/substantive expertise on an issue, or hold programmatic/substantive and organizational discussions with representatives of other institutions.
Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to produce reports and papers on technical issues and to review and edit the work of others. Sound knowledge of UN policies, procedures and operations is desirable. Comprehensive knowledge of leading-edge procurement methods, especially in the area of logistics and transportation, is desirable. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Judgement / Decision-making:
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent) in Business Administration, Public Administration, Commerce, Engineering, Law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. A recognized qualification or certification in procurement is desirable.
A minimum of ten years of progressively responsible experience in procurement or related functions such as contracting, logistics and/or supply chain management in multicultural institutions is required, of which at least five years should be directly related to firsthand procurement experience or related function at the international level.
Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations.
English and French are the working languages of the United Nations Secretariat. For this post fluency in English (both oral and written) is required. Knowledge of another UN official language is desirable.
Evaluation of qualified applicants may include a written assessment, which may be followed by a competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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