Job Vacancies Office for Programme Planning, Budget and Accounts (OPPBA), November 2010

Job Vacancies Office for Programme Planning, Budget and Accounts (OPPBA)
Job Title Senior Programme Budget Officer and Deputy Chief of Service, P5
Department/ Office OFFICE OF PROGRAMME PLANNING, BUDGET AND ACCOUNTS
Duty Station NEW YORK
Closing Date: Saturday, 22 January 2011
Job Opening number 10-ADM-OPPBA-16978-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting
The position is located in the Office of Programme, Planning, Budget and Accounts (OPPBA), Department of Management (DM). The Senior Programme Budget Officer and Deputy Chief of Service reports to the Chief of the Service and to the Director of the Programme Planning and Budget Division.

Responsibilities
Within delegated authority, the Senior Programme Budget Officer and Deputy Chief of
Service will be responsible for the following overall duties:

BIENNIAL PROGRAMME PLAN AND PRIORITIES:
Plan, organize and manage the preparation and revisions of the Biennial Programme Plan (Strategic Framework) and priorities taking into account recommendations and decisions of specialized intergovernmental bodies; substantive servicing of the relevant intergovernmental bodies during review of the Plan. Ensure legislative mandates are accurately translated into programme budgets.

BUDGET PREPARATION, IMPLEMENTATION AND ADMINISTRATION:
Analyze cost estimates and budget proposals, from Departments/offices including ensuring compliance with the Plan and other legislative mandates. Review, analyze and finalize financial implications arising from decisions of the Security Council and the General Assembly and its subsidiary bodies.
Analyze and recommend spending authority levels and monitor implementation. Review and
analyze variances between approved budgets and actual expenditures for budget performance
reporting. Provide substantive support and guidance to departments/offices, relevant
intergovernmental and expert bodies.

SUPERVISORY/MANAGERIAL FUNCTIONS:
As Deputy Chief of Service, plan, organize and manage staff and other resources, as well as the work programme of the Service. Assist in reviewing budgetary and other documents for appropriate action. Supervise and provide guidance to staff in completing the outputs of the Service. Discuss individual work programmes with staff and evaluate their performance, as appropriate. Participate, on behalf of the Service, in task forces, working groups, etc, on issues affecting the Service, as requested. Monitor audit comments/observations/recommendations pertaining to areas within the purview of the Service and as necessary, follow-up action taken on implementation.

GENERAL:
Represent the Secretary-General in meetings of legislative organs and represent OPPBA in inter and intra-departmental meetings on matters related to resource requirements, programming and budgetary issues. Provide advice and guidance, including training, to Headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting. Ensure compliance with intergovernmental decisions and with United Nations regulations, rules, policies and procedures. Review and analyze budgetary policies and procedures, formulate recommendations for changes and/or modifications. The incumbent will be required to provide stand-by services during the week-end, holidays and outside normal working hours.

Competencies
PROFESSIONALISM
– Demonstrated in-depth technical knowledge of all aspects of budget formulation and management. Proven analytical skills and ability to provide well reasoned technical advice in the area of budget management to managers. Ability to formulate new strategies and approaches to budget management and related issues and show sound judgement in interpreting UN regulations and rules, policies and instructions to ensure that they are applied correctly but flexibly to meet the needs of each particular situation. Strong spoken, written and presentation skills, including ability to defend and explain difficult issues with respect to key budgetary and management decisions and positions before various
audiences including intergovernmental and expert bodies. Strong managerial and supervisory skills. Is proactive in developing strategies to accomplish objectives. Demonstrates innovative technical leadership by performing and/or overseeing the analysis of complex budgetary policy and programme issues. Advanced computer skills and working knowledge with operation of complex computerized information systems, such as IMIS and BIS desirable. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZATION
–Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TEAMWORK
– Ability to work collaboratively across organizational boundaries. Ability to establish and maintain effective working relationships in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Willing to learn from others, and support and act in accordance with the final group decision even if not reflective of ones personal
position.

LEADERSHIP
- Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflict by pursuing mutually agreeable solutions; Drives for change and improvement: does not accept the status quo; Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

JUDGMENT/DECISION-MAKING:
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Education
An advanced university degree (Master’s degree or equivalent) in business or public
administration, finance or a related field. A first level university degree with relevant
combination of academic qualifications and extensive experience in budget, administration,
finance or other directly-related field may be accepted in lieu of the advanced university
degree.

Work Experience
A minimum of ten years of progressively responsible experience in budgeting, administration,
financial management or related area, including budgetary policies and practices, financial
regulations and rules is required. Hands on experience in UN financial environments is desirable. Successful completion of work in at least two sections of the programme budget or peacekeeping budgets or comparable responsible budget experience in administration of complex budgets, including decision-making authority, in an international organization is required. Experience in preparing reports on programmatic and budgetary issues and providing substantive servicing and presentations before inter-governmental and expert bodies is required.

Languages
English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency, oral and written in English is required. Fluency in a second official UN
language is desirable.

United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method
Kindly note that you may, as part of the evaluation of your application for this position, be
requested to undergo written knowledge-based assessment exercises, which may be followed
by a competency-based interview depending on the result of the test.

Special Notice
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
- Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.




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