Job Vacancies Office for Programme Planning, Budget and Accounts, May 2012

Job Vacancies  Office for Programme Planning, Budget and Accounts
Position: Finance and budget assistant
Location: United States of America ( The ), New York
Closing Date: Friday, 25 May 2012

Responsibilities
Under the final supervision of a Chief of Service within the Programme designing and Budget Division and reporting on to the Programme Budget Officer(s), the incumbent is to blame for the subsequent duties:
Assist within the compilation of supporting documents towards finalization of price estimates and performance reports; undertake analysis offer|and supply} support to Programme Budget Officer(s) with respect to budget reviews; provide help within the retrieval, formatting and verification of reports obtained from IMIS, IMDIS, IRFA and therefore the UN Budget info System (UNBIS); verify the accuracy of extracted knowledge bringing discrepancies to the eye of the Programme Budget Officer(s) for necessary adjustments; make sure the accuracy and integrity of documents in accordance with the provisions of relevant ST/AI and ST/SGB; get info from shopper offices as needed, together with further info associated with resources requested, standing of unpaid assessed contributions or voluntary contributions to trust funds or special accounts from Contributions Service, money statements from Trust Fund Unit; assist the programme budget officer(s) within the issuance of allotments and connected staffing table authorizations for approval of recommendations by the Director; assist within the coordination of the preparation of budget reports with alternative finance and budget assistants; assist within the compilation and distribution of supporting documents and reports requested by ACABQ and therefore the legislative bodies ; distribute, as needed, necessary info and documents through correct offices and channels (DGACM, Fifth Committee, ACABQ); attend and prepare draft minutes of conferences of the CPC, ACABQ, Fifth Committee for submission to the Programme Budget Officers; take note of approved appropriations and alternative knowledge to be mirrored within the draft report of the Fifth Committee; reviews draft reports, verifying overall accuracy, consistency and uniformity within the presentation, and guaranteeing comprehensiveness and compliance with the format prescribed by the Editorial and Documents management of DGACM; cross-checks consistency of figures in tables with the text of the reports, and verifies references to alternative reports and documents, bringing errors to the eye of the Finance/Budget Officers(s) concerned; ensures that every one necessary corrections are incorporated within the reports; co-ordinates with alternative finance and budget employees on connected problems throughout preparation of budget reports; give Programme Budget Officers with clerical support in timely and correct issuance of allotments and allocations advices and staffing table authorizations; including: assigning sequential numbers to manually prepare them in accordance with account kind. i.e. programme budget, miscellaneous (including operating capital fund and revenue-producing activities) and projects; getting ready the connected NOVA routing sheets; guaranteeing money knowledge is entered accurately within the system; informing requesting offices of approval of distribution of advices, as appropriate; draft and prepare correspondence to retort to inquiries in respect of relevant money and budget matters; monitor the standing of documents submission schedule in accordance with DGACM slot dates, analyze discrepancies, report on reasons for late submissions and propose corrective and improvement measures on procedures and processes in place; function the pay attention of the Chief of the Service; maintain the databases for the Unit/Service regarding the CORLOG system, meetings, reports, displays to intergovernmental bodies and alternative entries; maintain and keep up-to-date files. The incumbent are needed to supply stand-by services throughout the weekends, holidays and outdoors traditional operating hours, as necessary.

Competencies
PROFESSIONALISM:
Knowledge of, and talent to use money laws , rules and procedures during a giant international organization. Ability to take care of correct records, review and interpret a good sort of knowledge. Ability to spot and resolve knowledge discrepancies and operational issues. Proficiency in MS Word, Excel and Lotus Notes is needed. Ability to provide prime quality work fraught and address deadlines, with demonstrated attention to detail. Ability to exercise judgement and tact in handling sensitive and confidential matters. Keeps abreast of accessible technology and actively seeks to use technology to acceptable tasks. Shows pride in work and in achievements. Demonstrates skilled competence and mastery of subject material. Is conscientious and economical in meeting commitments, observing deadlines and achieving results. Is motivated by skilled instead of personal issues. Shows persistence when faced with tough issues or challenges. Remains calm in stressful things. Commitment to implementing the goal of gender equality by guaranteeing the equal participation and full involvement of ladies and men in all aspects of labor.

PLANNING AND ORGANIZING:
Develops clear goals that are in line with agreed methods. Identifies priority activities and assignments; adjusts priorities as needed. Allocates acceptable quantity of your time and resources for finishing work. Foresees risks and permits for contingencies when designing. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

TEAMWORK:
Works collaboratively with colleagues to realize organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to find out from others. Places team agenda before personal agenda. Supports and acts in accordance with final cluster call, even when such selections might not entirely mirror own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent.

Work expertise
A minimum of 5 years of progressively accountable expertise in finance, budget or connected space is needed. Work expertise with Microsoft Word and Excel, together with complicated tables, formulas and formatting, is needed.

Languages
English and French are the operating languages of the United Nations Secretariat. For this post fluency in oral and written English is needed. information of another official UN language is fascinating.

Assessment technique
Kindly note that, as a part of the analysis of your application for this position, you’ll be requested to bear technical assessment exercises, followed by a competency-based interview, betting on the results of the take a look at.

Special Notice
This position is for native recruitment.
Passing the ny Administrative Assessment Support take a look at (ASAT) may be a necessity for recruitment thought within the General Service class within the United Nations Headquarters at ny. to form arrangements to require this take a look at, you’ll usher in person a duplicate of your completed Personal History Profile to the final Services and connected classes Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of first Avenue and forty fourth Street), area DC1-200. GSRCSU receives candidates each Wednesday (except public holidays) between ten.00 am and twelve.00 Noon.
Persons wishing to require the ASAT are pre-screened and, if successful, scheduled to take a seat the ASAT at a later date.

United Nations issues
The United Nations shall place no restrictions on the eligibility of men and ladies to participate in any capability and underneath conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter three, article 8). The United Nations Secretariat may be a non-smoking atmosphere.

No Fee
THE UNITED NATIONS doesn’t CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT method (APPLICATION, INTERVIEW MEETING, PROCESSING, coaching OR the other FEES). THE UNITED NATIONS doesn’t CONCERN ITSELF WITH info ON BANK ACCOUNTS.




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