Job and Career Info

Job Vacancies National Democratic Institute for International Affairs (NDI)
Position: Agreement Manager/Senior Agreement Managertion
Closing date: 02 Nov 2010
Location: United States of America (the) – Washington, DC 20036-3306 US
Agreement Manager/Senior Agreement Manager: Program Coordination
(217066-851)

The National Democratic Institute (NDI) seeks an Agreement Manager/Senior Agreement Manager. The individual is a member of Program Coordination (PC), an administrative team  that serves as the primary point of contact with donors and consortium partners on agreement-related issues; negotiates award terms and conditions with NDI’s donors; manages the administration and coordination of the Institute’s global funding mechanisms; reviews and edits proposals, reports and deliverables; provides training, tools and resources to staff on grants administration, compliance with donor rules and regulations, NDI policies and procedures, and project monitoring, evaluation and reporting; and maintains agreement documents and donor information accessible to staff in central files.

Grants Administration
* Serves as the Program Coordination liaison to assigned regional program teams for grant-related issues;
* Reviews award documents and modifications for assigned program teams, and prepares written communications to donors;
* Negotiates award terms for agreements from USAID (direct awards) and from non-US government donors (e.g., foreign government embassies and aid agencies, such as DFID and SIDA, and multilateral institutions, such as the UNDP and the World Bank)  for assigned program teams;
* Ensures compliance with award terms and donor regulations;
* Advises staff and conducts training for assigned program teams on donor regulations and internal NDI procedures;
* Provides ongoing guidance to program staff on daily project troubleshooting, including waiver, reprogramming, extension and prior approval requests, and on donor regulations and award requirements;
* In conjunction with other administrative teams (Accounting and Operations), monitors  budget and logistical developments that affect projects and that require prior approval or award modification;
* Coordinates and interacts regularly with PC team members with other donor responsibilities (e.g., NED) on assigned teams’ grants administration-related issues;
* Conducts orientation for program staff on the role of Program Coordination, the project life cycle and donor regulations;
* Coordinates and interacts regularly with other administrative teams (Accounting, Operations, Program Development and HR); and
* Participates in weekly meetings of assigned teams.

Editing
* Reviews and edits proposals and reports for assigned program team(s) and ensures their timely submittal to the appropriate donor.

Donor Relations
* Serves as NDI’s primary point of contact with USAID (for direct awards) and non-US government donors on grants administration and compliance matters for assigned program teams;
* Drafts/reviews and submits communications to donors on extension or prior approval requests and other grant-related issues;
* Represents NDI in discussions with USAID and non-US government donors on grants administration and compliance issues; and
* Serves as the point of contact with prime organization on grants administration and compliance issues for a global cooperative agreement under which NDI is a sub recipient.

General Responsibilities
* Maintains grants administration database and program files (electronic and hard copy) for assigned projects;
* Oversees the management and implementation of the grants administration database;
* Contributes to the development of resource materials, including manuals, guides, checklists and other tools, for the portal to aid staff in project and grants administration;
* Coordinates and/or conducts training sessions for staff on proposal and report writing, donor regulations, monitoring and evaluation, NDI procedures and related grants administration topics;
* Participates in and contributes to weekly Program Coordination team meetings;
* Participates in and contributes to regular team meetings with NDI’s president; and
* Other duties as assigned.

Requirements:
* Bachelor’s degree required, preferably in International Affairs, Public Administration, Nonprofit Management, English or a related field; Master’s Degree preferred;
* Agreement Manager:  Minimum of eight (8) years of experience in grants administration/management and donor relations, specifically negotiating with and administering agreements from USAID, Department of State and/or non-US government donors (foreign government aid agencies and embassies, and/or multilateral institutions), for an international development organization OR minimum of eight(8) years of experience in grants administration/management for a donor agency OR minimum of five (5) years of similar experience at NDI;
* Senior Agreement Manager:  Minimum of ten (10) years of experience in grants administration/management and donor relations, specifically negotiating with and administering agreements from USAID, Department of State and/or non-US government donors (foreign government aid agencies and embassies, and/or multilateral institutions), for an international development organization OR minimum of ten (10) years of experience in grants administration/management for a donor agency OR minimum of eight (8) years of similar experience at NDI;
* Working knowledge of U.S. federal regulations for assistance awards (i.e., OMB A-110, OMB A-122, 22 CFR 226, 22 CFR 228 and 22 CFR145);
* Working knowledge of regulations and requirements of non-US government donors, i.e., foreign government embassies and aid agencies, such as DFID and SIDA, and multilateral institutions, such as the UNDP and the World Bank;
* Experience managing/administering non-US government funded awards preferred;
* Demonstrated ability to negotiate and interact with donors and consortium partners in a professional manner;
* Demonstrated ability to build and maintain professional working relationships with staff at multiple levels;
* Strong editing and writing skills, and an eye for detail;
* Working knowledge of proposal development, budgeting and project management, and monitoring and evaluation processes;
* Experience conducting training or making presentations on grants administration and compliance with donor regulations preferred;
* Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, handle multiple tasks simultaneously, remain calm under pressure, and relate well to and gain cooperation of others at all levels;
* Proven ability to prioritize tasks and to initiate follow-through with meticulous attention to detail and high level of accuracy;
* Excellent written and verbal communication skills, and fluency in English;
* Excellent organizational and interpersonal skills; and
* Working knowledge of PC-based word processing and other applications, including PowerPoint and Excel, and experience managing grants administration databases preferred.

Comments:
Please include a resume and cover letter describing your interest in the position and how your background and work experience qualify you for this role.

No phone calls please.
NDI is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status or any other characteristic protected by law.

How to apply
All applicants must apply by going to this site:

http://hostedjobs.openhire.com/epostings/submit.cfm?fuseaction=app.dspjob&jobid=217066&company_id=15851&jobboardid=479

National Democratic Institute for International Affairs
2030 M Street Northwest
Washington, DC
(202) 728-5500‎

Reference Code: RW_88XE6R-34

Incoming search terms for the article:

• NDI VACANCIES IN IRAQ
• NDI VACANMCIES In Iraq
• Prime project international
• National Democratic Institute USA
• prime project international iraq
• www usaid iraq gov/jobs december 2010
• N D I IRAQ
• job in NDI in iraq
• national democratic institute for international affairs
• job vacancy in embassies in washington dc