Job Vacancies Management Sciences for Health
Position: Contract/Budget Analyst – International Public Health Non-profit MSH
Closing Date: Monday, 31 January 2011
Location: United States of America (the) – Arlington, VA
The Contract Analyst works as part of the CPM contracts team to manage the contractual aspects of CPM’s portfolio and support proposal development. He/she reviews and revises subcontract/subaward budgets and prime budgets, acts as subcontract administrator for selected subcontracts, and assists in the preparation of cost proposals when needed due to high proposal volume. Activities include subcontract management and negotiation, cost proposal and contract budget development, project staff training, and ensuring compliance with donor regulations in budget development and contract and subcontract matters. The Contract Analyst adheres to procurement integrity standards in all activities. This position is based in Arlington, VA with possible occasional international and domestic travel.
I. Cost Proposal Assistance
1. Work with the Contract Officer or Senior Contract Officer and with the Center Finance Unit to prepare budgets for submittal to donors. Prepare notes, charts, and graphs as needed.
2. Manage subcontractors as a part of the proposal process and perform activities including negotiating budgets and budget assumptions, composing initial contact letters, monitoring deadlines, reviewing budgets and notes, giving related feedback to the subcontractor, negotiating budgetary issues, and ensuring final submissions conform to donor requirements.
3. Perform integrity and math check of budgets.
4. Using advanced spreadsheet techniques assist in developing and revising complex proposal budgets in accordance with donor requirements.
5. Assist in the documentation of all cost assumptions and certify cost data. Obtain local cost information and/or analyze historical costs of similar MSH projects, contact vendors when necessary, and obtain quotes for specific line items for business management proposal budgets.
6. Assist in completing forms related to financial information required by various donors.
7. Assist in scheduling and managing proposal budget meetings; provide assumptions made on proposed costs; and incorporate changes resulting from proposal meetings.
II. Subcontract Administration/Contract Development/Compliance
1. Perform all subcontract administration and subcontract management functions for assigned subcontracts. In conjunction with the Senior Contract Officer or Contract Officer, develop subcontract strategies; negotiate subcontracts; develop, draft, and amend subcontracts; oversee subcontract budgets and obligations; and negotiate subcontract budget amendments.
2. Perform Federal Acquisition Regulation (FAR), Agency for International Development Acquisition Regulation (AIDAR), A-110, A-122, A-133, CD-ROM, Internet, and other types of research, and prepare written responses to queries from proposal teams, subcontractors or CPM office staff.
3. Keep abreast of, interpret, and provide guidance to program staff on regulations and policies (United States Agency for International Development (USAID), Federal Acquisition Regulations (FAR) and other donors); educate program staff on contract compliance issues.
4. Review and approve subcontractor invoices for assigned projects. Review provisional and indirect cost rate adjustments and reconciliation for subcontract invoices when needed.
5. Prepare responses to audit questions in coordination with the Contract Officer or Senior Contract Officer.
6. Negotiate and establish daily rates of compensation for consultants.
7. Assist in managing smaller projects and cost proposals from a variety of donors. Activities include developing budgets based on the technical scope of work, negotiating with donors, writing contracts and purchase orders, and managing deadlines.
8. Perform other duties as assigned.
1. Master’s Degree or Bachelor’s degree with equivalent related experience; advanced training desirable.
2. At least three years of experience working with USAID-funded contracts or cooperative agreements required. Experience working with other funders helpful.
3. Strong computer skills and advanced knowledge of spreadsheets and word processing.
4. Flexibility to assume a workload which frequently necessitates an adjustment of priorities.
5. Good interpersonal skills.
6. Ability to write clearly and concisely.
7. Strong organizational skills for managing and coordinating a variety of tasks simultaneously.
8. Firm understanding and sense of the importance of paying attention to detail.
9. French and/or Spanish skills preferred.
10. Ability to work in a team-oriented environment.
How to apply
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the U.S. Armed Forces.
To apply for this position, please visit the Employment Opportunities section of our website at www.jobs-msh.icims.com. If you cannot apply online or have difficulty doing so, please email an explanation of your problem to iRecruiterproblem@msh.org.
Management Sciences For Health
4301 Fairfax Drive
Arlington, VA 22203-1634
Tel: (703) 248-1600
Reference Code: RW_8CKSW2-71
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