Job and Career Info

Position: Coordinated Procurement Planning Initiative Coordinator

Closing date: 03 May 2010
Location: United States of America (the) – Arlington

The Partnership for Supply Chain Management (PFSCM) is implementing the SCMS contract for USAID as part of the President’s Emergency Plan for AIDS Relief. SCMS strengthens or establishes secure, reliable, cost-effective, and sustainable supply chains capable of meeting the care and treatment needs of people living with and affected by HIV and AIDS. SCMS was appointed the initiative’s Technical Secretariat to coordinate the various members and support the daily operations of the Coordinated Procurement Planning initiative. The Coordinated Procurement Planning (CPP) initiative brings together representatives from the US government, Global Fund (GF), the World Bank (WB), UNITAID, UNAIDS and WHO to join their efforts for improved HIV/AIDS donors’ coordination.

The issue of HIV/AIDS treatment interruption risk is receiving widespread attention as organizations become concerned about the knock-on effects of the financial crisis on development funding and specifically threats to treatment continuity caused by uncertain or uncoordinated funding flow.

The primary role of the CPP initiative to date has been to support and coordinate antiretroviral procurement planning and other HIV commodities in six pilot countries. The CPP is now taking a new direction, acting as the forum for collecting and sharing information related to ARV donor funding and stock levels to allow countries and donors to assess the risk of treatment funding interruption and immediately seek or support solutions to ensure treatment continuity and facilitate better ARV procurement planning and coordination of donor and national resources.

OVERALL RESPONSIBILITIES
The Coordinated Procurement Planning Initiative Coordinator (CPPC) is a member of the Global Collaborations team at the SCMS Project Management Office (PMO). He/she is primarily responsible for data collection, development, execution and maintenance of an “Early Warning System” and liaison with CPP members

SPECIFIC RESPONSIBILITIES
1. Data collection, development, execution and maintenance of an “Early Warning System” matrix/database.
2. Implement Technical Secretariat action points (develop documents and share information with CPP members) regularly check on progress and send reminders as necessary.
3. Liaise with CPP members as appropriate to follow up on action points and data flow. Send reminders as necessary.
4. Organize and participate in Steering Committee meetings, develop a proposed agenda, prepare supporting presentations and/or documentation, collect feedback and follow up outcomes/next steps.
5. Provide regular updates on initiative status and Technical Secretariat progress to the Deputy Director of Global Collaborations, the Communications Outreach Specialist and other PMO staff as appropriate.
6. Actively participate in monitoring CPP initiative activities to ensure they are on schedule, meet scope of work criteria, and yield results.
7. Facilitate communication with key stakeholders. Assist in facilitating meetings/conferences as needed.
8. Maintain comprehensive, accurate and up-to-date files, records and systems.
9. Support timely development of monthly and quarterly reports as requested by the Deputy Director.
10. Support the development of an annual budget.
11. Minimal international travel.

QUALIFICATIONS
1. Bachelor’s degree and 3-5 years experience working with clients required.
2. Experience in the field of international health, HIV/AIDS, supply chain management, health logistics, or international development desirable. Experience must reflect the knowledge, skills, and abilities listed below.
3. Experience working with the US government and multi-lateral organizations desirable.
4. Experience with Access or other databases highly desirable.
5. Strong organizational and analytical skills.
6. Capacity to work independently and take initiative.
7. Excellent writing and editing skills for a variety of mediums.
8. Excellent interpersonal and public communication skills.
9. Demonstrated experience in customer service, client relations or related activities.
10. Ability to network and facilitate strong working relationships between partners.
11. Ability to work both independently and as part of a team.
12. Proficiency with Microsoft Word, Excel and PowerPoint a must. Knowledge of Microsoft Project helpful.
13. Ability to manage multiple tasks within tight deadlines and prioritize effectively, while delivering high quality work.

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