Job Vacancies International Finance Corporation (IFC)
Position: Program Assistant
Location: United States of America ( The )
Closing Date: Wednesday, 08 February 2012
Background / General description
Note to Internal Staff: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a renewable term appointment. IFC, a member of the World Bank Group, is the largest global development institution focused exclusively on the private sector. We help developing countries achieve sustainable growth by financing investment, providing advisory services to businesses and governments, and mobilizing capital in the international financial markets. In fiscal 2011, amid economic uncertainty across the globe, we helped our clients create jobs, strengthen environmental performance, and contribute to their local communities—all while driving our investments to an all-time high of nearly $19 billion. For more information, visit www.ifc.org. IFC’s Access to Finance Advisory Services has grown rapidly with more than 230 projects and 130 staff across IFC’s regions. IFC’s Access to Finance business line works with financial institutions and regulators to increase financial inclusion–which means helping to reach 2.5 billion unbanked individuals and more than 300 million MSMEs (with a credit gap of over $2 trillion). The business line’s product offerings fall into one of three core product lines:
2) SMEs and Business and
3) Financial Infrastructure.
The business line also offers two cross-cutting products, Risk Management/NPLs, and Climate Change. Access to Finance business line is seeking a dynamic and highly motivated Program Assistant, with operational experience and a wide variety of skills. Under the supervision of the Office of the Senior Manager, the Program Assistant will be responsible for day-to-day administrative functioning of teams within the three core product lines.
Duties and Accountabilities
Provide full administrative and secretarial support to the team members to ensure smooth operation of the business line.
Provide support to the team in hiring of consultants & firms and in administering functions surrounding such appointments in compliance with Bank/IFC policies and procedures.
Liaise closely with IFC HR and GSD in the preparation and issuance of all contracts.
Analyze, scrutinize and process all expenses submitted (such as, consultants’ fees, travel expenses, other related expenses, grants, etc.).
Coordinate travel schedules and logistical arrangements, i.e. SAP, flight and hotel reservations, visa requests, and other travel requirements for the team members & consultants.
Coordinate the planning of various events such as practice group meetings, workshops, conferences, seminars etc.
Use discretion and good judgment to extract, manage and maintain sensitive and confidential information.
Prepare routine correspondence, proof-read and edit large documents and process these deliverables according to the Bank-wide procedures.
Assist in the preparation and enhancement of PowerPoint presentations for the team.
Respond independently to a wide variety of inquiries, prioritizing and directing queries as appropriate, for follow-up by senior staff.
Manage calendars, handle internal and external phone queries and emails etc. for the team.
Undertake ad-hoc assignments and provide back-up support to the Office of the Manager & other ACS staff in their absence or during periods of heavy workload.
Five years of relevant experience.- Thorough knowledge of the Bank Group’s organizational structure, policies, processes and procedures.
Demonstrated experience in the budget and administrative systems in SAP, and in particular, the trust funds and consultants/procurement modules.
Excellent interpersonal skills, maturity and ability to interact responsibly with an extensive network of contacts at all levels, both internally and externally, with demonstrated good judgment and discretion.
Strong communication skills – both oral and written.
Excellent administrative and time management skills with a proven ability to work promptly and efficiently to meet tight deadlines with minimum supervision.
Proactive attitude and team player with a high degree of motivation, resourcefulness, initiative, flexibility and reliability and willingness to help others to meet the department’s work objectives.
Excellent information technology skills (Microsoft Office, Excel, PowerPoint, Lotus Notes, SAP, LARS, TRS, Travel) and willingness to learn new programs and applications as needed.
Be able to handle a variety of activities concurrently within a team environment.
Knowledge of common foreign languages is a plus.
Flexibility with working hours and willingness to work overtime at short notice. Only online applications are accepted. Only short-listed candidates will be contacted for interviews.
International Finance Corporation (IFC)
2121 Pennsylvania Avenue Northwest
Washington, DC 20433-0005
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