Job and Career Info

Job Vacancies Department of Safety and Security (DSS)
Job Title Administrative Officer, P3
Department/ Office DEPARTMENT OF SAFETY AND SECURITY
Duty Station NEW YORK
Closing Date: Monday, 29 November 2010
Job Opening number 10-ADM-DEPT OF SAFETY AND SECURITY-15960-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting
This position is located under the Capital Master Plan Section of the Security and Safety Services in New York under the direction of the P-4 Administrative Officer.

Responsibilities
This position is located under the Capital Master Plan Section of the Security and Safety Services in New York. Under the direction of the P-4 Administrative Officer, the incumbent is required to perform the following duties:
Effectively coordinates actions relative to the administration and coordination of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of the UN rules and procedures.
Defines and provides expert guidance on the conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.

Assists in the budget preparation and revision
Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.

Provides guidance and leadership to more junior staff
Drafts official correspondence
Prepares reports, conducts presentations and makes recommendations
Performs other related work, as required.

Competencies
Professionalism:
Knowledge of United Nations administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring equal participation of women and men in all areas of work.

Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language , tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related area, is required. Must have experience working in an international organization. Experience in handling sensitive and confidential information is required. Sound working knowledge of UN rules and regulations is desirable. Experience in working with the Integrated Management Information Systems (IMIS) and/or Galaxy is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and spoken English is required, and knowledge of another official UN language is an advantage.

United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Special Notice
This post is funded from general temporary assistance, for which funding is currently available through 31 December 2011. Continuation of post is subject to General Assembly approval. Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

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