Job Vacancies Department of Political Affairs, September 2010

Job Vacancies Department of Political Affairs
Executive Office – DPA
Job Title Finance Assistant, G6
Department/ Office EXECUTIVE OFFICE – DPA
Duty Station NEW YORK
Posting Period 31 August 2010-30 September 2010
Closing Date Thursday, 30 September 2010
Job Opening number 10-FIN-dpa ousg eo-15195-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting
The position is located in the Executive Office of the Department of Political Affairs and reports to Finance and Budget Officers in charge of the extrabudgetary accounts.

Organizational Setting and Reporting
The position is located in the Executive Office of Department of Political Affairs

Responsibilities
The Finance Assistant will be responsible for the following duties:
- Provide administrative support to the Finance and Budget Officers;
- Monitor contributions received for Trust Funds.
- Monitor and review status of expenditures and allotments through the information management system and compare with approved budget; prepare adjustments as necessary.
- Prepare statements on status of accounts, when required.
- Investigate erroneous charges, takes appropriate corrective accounting actions.
- Initiate liquidations.
- Prepare obligating documents, required for disbursement against trust funds.
- Prepare payment to vendors and individual contractors.
- Prepare or customize financial reports.
- Prepare statistical tables.
- Process travel authorizations, review travel claims for settlement, follow up on outstanding claims.
- Assist the Finance and Budget Officers in the departmental consolidation of financial data/reports for Department of Political Affairs’ management.
- Maintain post and staffing tables for general temporary posts funded by all sources;
- Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with United Nations policies and procedures;
- Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters;
- Maintain and keep up-to-date files;
- Maybe responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility;
- Perform other related duties, as assigned.

Competencies
Professionalism:
- Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions
- Familiarity with Trust Fund management. Knowledge and application of relevant financial rules and procedures. Knowledge of staffing table management
- Capability of providing input to the development of databases
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;

Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Education
High school diploma or equivalent.

Work Experience
Five years of experience in administration/budget, finance, accounting or related fields.

Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

United Nations Considerations
“The United Nations is committed to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. The United Nations Secretariat is a nonsmoking environment.”

Assessment Method
Technical test and competency-based interview. Passing the New York Administrative Support Assessment Test is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.

Special Notice
“Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures”

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.




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