Job Vacancies Department of Political Affairs
Position Meetings Services Assistant, G6
Department/ Office DEPARTMENT OF POLITICAL AFFAIRS
Duty Station NEW YORK
Closing Date: Friday, 13 May 2011
Job Opening number 11-CON-DEPT OF POLITICAL AFFAIRS-19285-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Security Council Subsidiary Organs Branch (SCSOB) of the Security Council Affairs Division (SCAD), Department of Political Affairs, United Nations, New York. The Meetings Services Assistant reports to the Chief of the Security Council Subsidiary Organs Branch (SCSOB)/Security Council Affairs Division/DPA
The incumbent provides support to the subsidiary bodies established by the Security Council, in particular to the Security Council Sanctions Committees; services Committee meetings and drafts, edits and processes various Committee communications as input to the substantive work of SCSOB.
A) Committee/Meeting Servicing:
Prepares the necessary groundwork for Committee meetings (e.g. reserves conference rooms, prepares agendas and relevant documentation); Prepares documentation for Committees, Monitors deadlines related to the work of Committees, Updates Committee databases; Prepares various Committee communications including notes verbale, letters and Press Releases; Carries out quality control functions for outgoing documents (proofreads and edits documents for adherence to proper format, grammar, style and punctuation); Submits various documents for translation; Prepares statistics related to the work of Committees; and Maintains files (both paper and electronic) containing Committee records.
B) Administrative Service:
Provides administrative support to Panels of Experts and Monitoring Groups on an ad hoc basis; Assists the Administrative Focal Point of SCSOB for these bodies and backs her up as required; Prepares travel authorization requests; Requests American Express Travel to book flights; Follows up on issuance of tickets and DSA; liaises with members of Panels of Experts and Monitoring Groups on ground transportation requirements; Prepares notes to the Executive Office for issuance of financial authorization and provides other administrative support that may be required.
Demonstrates professional competence and mastery of subject matter including knowledge of meeting service responsibilities, general office and administrative support, basic work flow processes and procedures, and exposure to the political work of the Organization; Ability to perform well under pressure and to multi-taks; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
High school diploma or equivalent.
At least seven years of experience in administrative services, research and information gathering or related area. Knowledge of administrative services relating to travel and conference servicing is desirable. Security Council Subsidiary Bodies and their monitoring groups is an advantage.
English and French are the working languages of the United Nations. For this post fluency in English (both oral and written) is required. Knowledge of a second official UN language is highly desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
A written substanttive assessment and/or competency-based interview may be administered.
This position is for local recruitment.
Passing the New York Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon.
Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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