Job Vacancies Department of Peacekeeping Operations
Position: Human Resources Assistant
Location: United States of America ( The )
Closing Date: Friday, 27 July 2012
Organizational Setting and Reporting
This position is located in the Executive Office, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS). The incumbent reports to the Senior Human Resources Officer.
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Coordinates with client offices in identifying upcoming vacancies.
Tracks status and ensures timely completion of temporary vacancies and job openings by providing regular advice and support to client offices and coordinating responses/submissions to OHRM
Reviews recommendation on the selection of candidate (s) by client offices
Reviews and approves selection for internship programs Coordinates various actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, special post allowance, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
Monitors the work of the Human Resources/Administrative Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts
Reviews and approves personnel actions through IMIS.
Provides advice and support to managers and staff on human resources related matters.
Advises staff on visa matters.
Administers and provides advice on salary and related benefits, travel, and social security entitlements.
Provides advice on interpretation and application of policies, regulations and rules.
Reviews and provides advice on exceptions to policies, regulations and rules.
Monitors staffing tables for a variety of human resource activities, e.g., appointments, retirements, expiration of appointments, reassignments, transfers, assignments and other movements of staff
Undertakes research on a range of HR related issues and prepares notes/reports.
Conducts research on precedents, policy rulings and procedures.
Compiles and prepares of statistical reports on HR related issues
Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
Identifies and resolves diverse issues/problems as they arise, and determines appropriate actions.
Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
Supervises the maintenance of automated databases and the centralized reference and filing systems.
Performs other duties as required.
Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly
High school diploma or equivalent.
A minimum of ten years of progressively responsible experience in human resources management, administrative services or related area.
Experience in the work of an Executive Office is desirable. Experience with an HR Integrated Management Information System (IMIS) is required. Experience with HR staffing and planning tools, such as Inspira, and Nucleus, is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of another United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.
Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognized locally-administered test at a United Nations Office is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
The position is funded for a finite period of one year and may be subject to extension.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
International Maize and Wheat Improvement Center (CIMMYT)
Km. 45, Carretera Mexico-Veracruz
El Batan, Texcoco, Edo. de México, CP 56130 México
Tel: +52(595) 9521900 Fax: +52(595) 9521983
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