Job Vacancies Department of Management
Position: Administrative Officer
Location: United States of America ( The ) , New York
Closing Date: Monday, 03 September 2012
Organizational Setting and Reporting
The position is located in the Executive Office, Office of the Under-Secretary-General for Management. The incumbent will directly report to the Executive Officer, Department of Management (DM).
Under the general supervision of the Executive Officer, the Administrative Officer will be responsible for the following duties:
Human Resources Management: Effectively coordinate actions relative to the administration of human resources activities e.g. recruitment, placement promotion, performance appraisal, job classification reviews, separation of staff members, training, time and attendance administration, etc., ensuring consistency in the application of UN rules and procedures; define conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations; assist in staffing table control and handling of post incumbency issues; oversees work related to operational travel program.
Provides guidance and leadership to more junior staff.
Performs ad hoc functions as requested
Knowledge of administrative, budgetary, financial and human resources policies and procedures.
Ability to apply various United Nations administrative rules and regulations in work situations
Conceptual analytical and evaluate to conduct independent research and analysis
Ability to identify issues, formulate opinions, make conclusions and recommendations
Takes responsibility for incorporating gender perspective s and ensuring the equal participation of women and men in all areas of work Teamwork:
Works collaboratively with colleagues to achieve organizational goals
Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
Places team agenda before personal agenda
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Planning & Organizing:
Develops clear goals that are consistent with agreed strategies
Identifies priority activities and assignments; adjusts priorities as required
Allocates appropriate amount of time and resources for completing work
Foresees risks and allows for contingencies when planning
Monitors and adjusts plans and actions as necessary
Uses time efficiently
Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in administration, human resources management or related areas. Familiarity with managing large staffing tables is required. Experience in an Executive Office is desirable. Experience in implementing United Nations personnel and administrative policies and procedures. Working knowledge of the UN Staff Rules and Regulations, Administrative Instructions and Personnel Directives, and the UN placement and promotion process. Excellent skills with MS Office tools is required. Proficiency in Integrated Management System (IMIS), travel claim portal, Galaxy and INSPIRA is desirable.
Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations.
English and French are the working languages of the United Nations Secretariat. For the
position advertised, fluency in oral and written English is required. Knowledge of French is an advantage.
A compentency-based interview will be conducted to assess applicants.
- Appointment of the successful candidate on this position will be limited to the initial temporary funding of the post. Further extension is subject to budgetary approval.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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