Job Vacancies Department of Management (DOM)
Position: Associate programme officer / Special assistant to the executive director
Location: United States of America ( The )
Closing Date: Tuesday, 03 July 2012
Organizational Setting and Reporting
This position is located in the Global Compact Office in New York.
The incumbent reports to the Executive Director.
Please visit the official Global Compact website for additional information: http://www.unglobalcompact.org/
Under the guidance of the Executive Director of the GCO, the main functions assigned to the Special Assistant are the following:
With the support of the Team Assistant, manage the Executive Director’s agenda; evaluate and keep track of important events and meetings, including the preparation of briefing documents, statements, papers, policies, etc.; liaise with relevant internal teams and external partners as necessary.
With the support of the Team Assistant, reviews and analyses all substantive correspondence, reports, and other documentation addressed to the Executive Director (ED); drafts correspondence, notes, memorandums, and responses to queries on behalf of the Executive Director; performs quality control on documentation produced within the Global Compact Office, before submission to the Executive Director;
Brings to the attention of the Executive Director (ED) all matters requiring his personal attention, and assists in formulating options and solutions to handle such matters; Provides support to the Executive Director. Keeps abreast of developments which are of interest and relevance to the Executive Director and provides substantive support accordingly;
Assists the ED with the Global Compact Board and Donor Group through the following activities: a) coordinates office-wide preparation of briefing notes and other relevant background materials on donor relations and the Global Compact Board; b) manages and coordinates feedback from the Donor Group and the Global Compact Board members and donors; and contributes to preparing responses to the requests and inputs provided; and c) provides support for Donor Group meetings and the Global Compact Board with the aim of strengthening GCO governance and donor relations.
In cooperation with the Executive Office/DM, effectively coordinates actions relative to administrative processes and actions, e.g., recruitment, performance appraisals, job classification, travel, consultancies, etc
. Oversees the preparation of the Executive Director’s official travel, including the timely preparation of briefing materials, and talking points, etc
. Supervises General Service staff working on GCO’s administrative and operational matters; provides guidance on budget and HR matters.
Performs other special assignments as requested by the Executive Director.
Work implies frequent interaction with the following:
Officers in relevant Secretariat units, representatives and officials in national governments and international organizations, consultants, business executives working on corporate responsibility, and academics.
Assists the Executive Director in respect to work agenda, meetings, program planning and monitoring, etc, including written contributions as required, e.g., briefing minutes, background papers, analysis, sections of reports and studies, etc. Develops and maintains effective working relationships. Promulgates coherent policies and consistent adherence to these by clients. Efficiently utilizes resources.
Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING AND ORGANIZING :
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in business administration, management, economics, or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of two years of progressively responsible experience in project/programme management, administration or related area. No experience is required for candidates who have passed the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Profesional Examination (GtoP).
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (oral and written) is required. Knowledge of other UN official languages is an advantage.
Evaluation of qualified applicants may include a substantive assessment, which may be followed by a competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Owing to the funding natujre of this position, there is no expectancy, legal or otherwise, of renewal or conversion to any other type of appointment in the Secretariat of the United Nations. Recruitment, selection and extension of appointments against this position will be subject to budgetary approval.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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