Job Vacancies Department of Management, August 2012
Job Vacancies Department of Management
Position: Salary Administration Assistant
Location: United States of America ( The )
Closing Date: Saturday, 08 September 2012
Organizational Setting and Reporting
This position is located in the Policy and Conditions of Service Section, Human Resources Policy Service, Office of Human Resources Management. Under the supervision of the Chief of Section.
Responsibilities
The Salary Administration Assistant will be responsible for the following duties:
(1) Acting as focal point in the review and analysis salary survey data in connection with the establishment and/or revisions of salary scales and allowances for staff in the General Service and related categories in all duty stations by
(a) reviewing submission of salary survey data/information and ensuring they comply with survey methodology and established criteria and requesting additional information, if required;
(b) drafting correspondence announcing changes in salaries and allowances for review and approval of the Chief of Service;
(c) ensuring the integrity of the data/information used in the preparation and promulgation of salary scales for staff in the General Service and related categories.
(2) Monitoring the movement of consumer price indices (CPI) for a number of duty stations for inclusion in calculations and / or / revisions of salary rates.
(3) Ensuring the integrity of data/information in support of the maintenance of IMIS centrally maintained reference tables on salary/staff assessment, post adjustment, dependency allowances, rental subsidy, mobility and hardship, hardship classification of duty stations, official holidays, staff category/grade reference, duty station grade reference tables by
(a) reviewing and verifying completeness and accuracy of sources of data on salaries, allowances and other related benefits received from the ICSC, UNDP, UNICEF, WHO and other offices and sources;
(b) preparing source data for bulk population of the IMIS entitlements reference tables;
(c) updating the reference tables by manually entering data or through automatic batch processes and reviewing reports from such processes to ensure the successful uploading of data;
(d) monitoring activities on the execution of automatic and batch processes for the bulk update of entitlements reference tables and reviewing reports from such processes to ensure that uploading has been successful and taking corrective action, when necessary; (e) making recommendations on enhancements to the IMIS system in relation to the functionality of the entitlements reference tables;
(f) coordinating with providers of sources data and users of IMIS entitlements reference tables (e.g. Payroll, DPI, etc.) on any issues relating to the accuracy of data and the maintenance of the tables; (g) participating in meetings with representatives of HRITS, Payroll and the IMIS team to discuss administrative procedures, implementation of entitlements and measures to deal with user problems; and
(h) providing advice to users and the IMIS Helpdesk.
(4) Analyzing expenditure data in connection with establishment and/or revisions of mission subsistence allowance rates (MSA) and making appropriate recommendations to the Chief of Service
(5) Providing research and substantive support on a range of compensation issues and preparing notes/reports/tables for the Chief of Section by researching data on salaries and allowances requested by other offices for the calculation of benefits; extracting relevant data and information from files and other sources and preparing summaries and references for inclusion in notes/reports/tables.
(6) Providing administrative support for other matters handled by the Section as needed.
Competencies
Professionalism
Knowledge, skills and ability to extract, analyze and interpret information and data. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps and to apply good judgement in the context of assignments given. Proven record of paying attention to detail. Ability to work productively under pressure.
Planning and Organizing
Effective organizational skills and ability to prioritize own work program and to handle or manage a large volume of work in an efficient and timely manner.
Communication – Ability to write in a clear and concise manner and to communicate effectively orally.
Education
High school or equivalent diploma. Supplemental courses/training in finance, personnel administration, communication, statistics or other relevant field is an advantage.
Work Experience
Ten years of progressively responsible experience with the UN system in compensation, administration, finance and/or human resources.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of French is an advantage.
Assessment Method
Evaluation of qualified applicants will include a written assessment, if successful, candidates will be invited to a competency-based interview.
Special Notice
This position is for local recruitment. Passing the Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
