Job Vacancies Department of Field Support
Job Title Supply Officer (Fuel Operations), P4
Department/ Office DEPARTMENT OF FIELD SUPPORT
Duty Station NEW YORK
Closing Date: Sunday, 13 March 2011
Job Opening number 11-LOG-DEPARTMENT OF FIELD SUPPORT-17302-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations, in its Field Missions, relies on commercial contractors to provide critical goods, services and works for Missions support. These include complex high dollar value contracts for the provision of fuel and related services for peacekeeping troops deployed in the Missions. The Fuel Operations Unit fulfills the role of initiation, implementation, overview, monitoring and corporate management of such contracts as well as technical training and support of its staff in support of the peacekeeping and peace-building operations
This position is located in the Fuel Operations Unit, Supply Section of the Specialist Support Service (SSS) within the Logistics Support Division (LSD) of the Department of Field Support (DFS) in New York. The incumbent performs as Chief of Fuel Operations Unit under the supervision of the Chief, Supply Section.
In carrying out this role, the Supply Officer (Fuel Operations) works closely with internal and external partners, client field missions to ensure fuel contract implementation as well as a safe and secure supply chain.
Within delegated authority, the Supply Officer (Fuel Operations) will be responsible for the following duties:
(1) Provide effective and timely planning, oversight, management and coordination of fuel and other supply support to new, sustaining, expanding, contracting and liquidating peacekeeping and other field missions;
(2) Ensure the timely provision of expert technical advice on matters related to petroleum specification, delivery, contracting, equipment, maintenance, safety, staffing and risk mitigation; (3) Plan, coordinate and oversee the work carried out in the Unit determining priorities and allocating resources for the completion and timely delivery of outputs;
(4) Develop, review, monitor, assess and manage contracts for fuel and associated equipment support services including preparation of Statements of Work, technical evaluations, requisitioning, contract quality control and quality assurance, accounting and invoicing verification;
(5) In close liaison with mission clients, monitor and analyze contract performance to ensure compliance with contract terms, schedules and cost objectives;
(6) Resolve within the terms and conditions of the contracts, conflicts/problems arising in cases of poor performance or non-compliance with contractual obligations, document and refer to the Procurement Division (PD) cases of non-compliance or poor performance;
(7) Plan and prepare cost estimates/budget implications, performance reports and forecasts of Mission’s requirements for petroleum, oils and lubricants (POL) and related equipment ;
(8) Review and assist in the preparation of cases for submission to the Headquarters Committee on Contracts (HCC);
(9) Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained including the roll-out of the Electronic Fuel Management System;
(10) Ensure that audit reports, management letters and OIOS findings are analyzed & responded to and closed without delay;
(11) Develop, review, evaluate and upgrade policies and standard operating procedures for fuel management including the DPKO/DFS Fuel Operations Manual;
(12) Manage, guide, develop and train staff;
(13) Ensure that environmental considerations are taken into consideration to decrease DFS’ environmental footprint;
(14) Provide specialist technical and logistical advice to the Chief Supply Section on all matters related to fuel supply;
(15) Perform other duties as required, including providing generic assistance to other Supply Section Units’ activities.
Demonstrated knowledge in the field of fuel operations and project management, including knowledge of quality assurance and complex supply/distribution contracts; practical knowledge of writing Statements of Works and overseeing the procurement process through to successful negotiation and implementation of complex large-scale turnkey contracts in the field; demonstrated fiscal awareness and responsibility and the ability to ensure adherence to the UN financial rules and regulations and the procurement manual; ability to develop, maintain and supervise management control systems; oral and written communication skills including the ability to convey complex concepts and recommendations to staff at all levels; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work, foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; established and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflict by pursuing mutually agreeable solutions; drives for change and improvement: does not accept the status quo, shows the courage to take unpopular stands.
Advanced University degree (Masters or equivalent), in business administration, engineering (chemical, petrochemical or mechanical engineering), or closely related field. A first level university degree in the above listed disciplines with a relevant combination of technical training and experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible experience in supply or project management in the petroleum industry, UN, military or government petroleum operations. Experience in the procurement, administration or management of large scale goods or services contracts ($100M+) is required. At least 3 years of which must have been at the management level directing fuel operations in a peacekeeping mission, military or large commercial operation is required. Please explain your experience in your cover letter and indicate these years of experience in your Personal History Profile.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language, preferably French, is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
A technical test will be administered. Successful candidates will be invited to a competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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