Job Vacancies Department of Field Support (DFS)
Position: Administrative Officer, P3
Department/ Office DEPARTMENT OF FIELD SUPPORT
Duty Station NEW YORK
Closing Date: Sunday, 22 January 2012
Job Opening number 11-ADM-DEPARTMENT OF FIELD SUPPORT-21745-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Office of the Director, Field Budget and Finance Division (FBFD), Department of Field Support (DFS. The Administrative Officer reports to the Senior Administrative Management Officer and the Director, FBFD.
Job Vacancies Responsibilities
Within delegated authority, the Administrative Officer will be responsible for the following duties:
Coordinates information flow and timely submission of comments and responses requested related to peacekeeping and special political missions budgets, support account and performance reports.
Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilised to implement activities in accordance with the Programme Budget and allotments issued.
Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilisation of program resources.
Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
Coordinates and consolidates responses to audit reports, observations and recommendations from the Office of Internal Oversight Services (OIOS), Joint Inspection Unit (JIU) and the UN Board of Auditors (BOA) as well as questions by ACABQ and Fifth Committee relating to audit of mission budgets and accounts.
Acts as focal point in the Front Office for the settlement of third party claims, repatriation costs, reimbursements, government and individual accounts receivables.
Budget and Finance Administration:
Support the Director in monitoring and administering the resources of the Division, including the execution of formal responsibility and authority
Serve as a focal point to coordinate action and liaison required in relation to the Division’s input to and compliance with reviews and investigations by the legislative and advisory bodies, as well as the Office of Internal Oversight and the Board of Auditors.
Provides guidance and leadership to more junior staff.
Performs other related work as required.
Job Vacancies Competencies
Sound knowledge of the Organizations’financial, administrative, and human resources policies, procedures and processes, and full grasp of planning, programming, financial management and personnel administration; ability to prepare reports, analytical papers and explain complex issues and positions to staff, including senior officials. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Job Vacancies Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Job Vacancies Work Experience
A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related field. Experience in auditing, budget formulation, budget preparation, monitoring, analysis and interpenetration of results is desirable. Experience in the application of Results-Based Budgeting (RBB) or similar performance management methodologies in area of work is desirable. Experience in peacekeeping or other type of field operations is desirable.
Job Vacancies Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.
Job Vacancies Assessment Method
Evaluation of qualified applicants may include assessment exercise, which may be followed by a competency-based interview.
Job Vacancies Special Notice
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
- These posts are financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval. The appointment of staff will also be limited to service on posts financed by the Support Account.
Job Vacancies United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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