Job Vacancies Department of Economic and Social Affairs
Position: Programme Assistant
Department/ Office DEPARTMENT OF ECONOMIC AND SOCIAL AFFAIRS
Duty Station NEW YORK
Closing Date: Wednesday, 13 July 2011
Job Opening number 11-PGM-DEPT OF ECON & SOCIAL AFFAIRS-19842-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Development Management Branch, Division for Public Administration and Development Management, Department of Economic and Social Affairs. The incumbent reports to the Chief of the Development Management Branch and Senior Officers of the Branch.
This incumbent will be responsible for:
Provides general office assistance; responds to complex information requests and inquiries; drafts and/or processes a variety of correspondence and other communications; schedules appointments/meetings, and handles routine administrative tasks.
Serves as focal point for administrative coordination of programme/project implementation activities, involving liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
Drafts correspondence on budget-related issues and prepares and updates periodic reports and accounting spreadsheets, etc.
Provides support in hiring processes, including preparing and maintaining files for candidates, arranging for interviews, sorting and distributing materials, entering data in Inspira, and other recruitment related tasks.
Assists in monitoring developments/issues on subjects or areas assigned by collecting, selecting, analysing and compiling materials from multiple sources, e.g. relevant databases, the library and Internet.
Sorts, consolidates, extracts and processes data and enter into relevant database, including the divisional knowledge base on Public Administration and Development Management.
Maintains liaison with the Director’s Office and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
Maintains and updates website. Provides technical support on the Branch’s online activities.
Keeps files (both paper and electronic) and databases for work unit.
Provides guidance/training to new/junior staff.
Performs other duties as assigned.
-Knowledge of UN and UNDP rules, regulations and procedures for the execution and implementation of technical cooperation programmes and projects, such as budgetary and financial arrangements, recruitment of project personnel, sub-contracting, equipment procurement, and fellowships;
-knowledge and understanding of functions and personnel of organizational units of the United Nations involved in logistic and financial arrangements;
-is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
-shows persistence when faced with difficult problems or challenges;
-commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Foresees risks and allows for contingencies when planning
-Keeps abreast of available technology
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology
High school diploma or equivalent.
A minimum of five years experience in programme or project administration, technical cooperation or related area.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Working knowledge of a second official language is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
An assessment and competency based interview may be conducted as part of the recruitment process for this position.
This position is for local recruitment.
Passing the Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon.
Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
The post is subject to the availability of funds.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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