Job Vacancies Department for General Assembly Affairs and Conference Management (DGACM), February 2012

Job Vacancies Department for General Assembly Affairs and Conference Management (DGACM)
Position: Internship – Conference Services
Department/ Office Department for General Assembly and Conference Management
Duty Station NEW YORK
Closing Date: Wednesday, 15 February 2012
Job Opening number 12-CON-DGACM-22717-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting
***IMPORTANT***
PLEASE NOTE THAT THIS INTERNSHIP JOB OPENING IS FOR GENERAL CONFERENCE SERVICES ONLY. DO NOT APPLY IF YOU ARE LOOKING FOR AN INTERNSHIP IN TRANSLATION, INTERPRETATION, VERBATIM REPORTING OR OTHER LANGUAGE-RELATED POSITIONS.

The Department for General Assembly and Conference Management internship is for two months with an opportunity for extension, pending on the needs of the department. The selected intern will be reporting to an internship supervisor, who will assign him/her tasks and monitor/evaluate his/her work and attendance. The internship is UNPAID and full-time.

Responsibilities
Interns work five days per week (35 hours) under the supervision of a staff member in the
department or office to which they are assigned. The responsibilities will depend on the intern’s background; the requirements of the hosting office as well as the duration of the internship. Duties may include, but are not limited to the following:
Provide assistance in drafting and preparing official documents;

Conduct research on a variety of topics;
Provide assistance in gathering and organizing/processing data;
Provide assistance in preparing presentations; evaluating projects and compiling data and statistics;
Provide assistance in preparing materials for inclusion in UN newsletters; periodicals, reports and books, based on official UN documentation and other sources;
Perform other relevant duties as required.
Also, refer to the core competencies listed below.
The DGACM invites qualified candidates to apply for internships in ONE of the following offices. IN YOUR COVER LETTER, YOU MUST INDICATE YOUR AREA OF PREFERENCE.
A-Office of the Under-Secretary-General (Training and Outreach Coordination Team)
Provide assistance in receiving and processing requests for training from staff members;
Provide assistance in responding to requests for information on training by staff members;
Provide assistance in gathering and processing data about training requests;
Help keep the training plan up to date;
Help provide information to selected candidates for subsequent sessions of the internship;
Help receive and organize information and documents from selected candidates for subsequent sessions of the internship.

B-General Assembly and ECOSOC Affairs Division
Provide assistance and support during conferences, meetings and sessions of intergovernmental bodies as well as those of the Department;
Attend conferences and meetings and help analyse and summarize their proceedings;
Provide assistance in preparing presentations; evaluating projects and compiling data and statistics;
Help monitor and analyze current events, public opinion and media in order to identify issues and trends;
Help provide the necessary protocol and liaison services to missions and delegations;
Provide information technology support and troubleshooting to other staff members and interns;
Analyse and summarize conferences and meetings;

Provide media analysis;
Assist with speechwriting.
C-Central Planning and Coordination Service (Documents and Meetings Services)
Provide assistance in planning document processing;
Help respond to requests related to document processing and other services
Help gather and analyze data on documents and document processes;
Provide assistance in planning and implementing new software tools;
Provide assistance in the formulation of conference management statistics.
Provide technical assistance in global IT projects.
Provide assistance in costing of conference services.
Provide assistance in preparing rooms charts and seating arrangements for different meetings in accordance with established protocol
Provide assistance in distribution of documents in conference rooms.
Provide assistance in attending queries from delegates and secretariats regarding meetings services
Assist in preparing conference material for all meetings.
Provide assistance in regular conference room set-ups for meetings.
Help provide administrative assistance to the unit’s front desk and support to the chief.
D-Information and Communication Technology Section
Provide assistance in planning and implementing new software tools;
Help provide information technology support and troubleshooting to other staff members and interns;
Help train staff members and other interns in the use of technology tools.
E- Protocol and Liaison Service

Help provide the necessary protocol and liaison services to missions and delegations;
Provide assistance and support during conferences, meetings and sessions of intergovernmental bodies as well as those of the Department;
Help monitor and analyze current events, public opinion and media in order to identify issues and trends.

Competencies
Core Competencies:
Communication:
-Speaks and writes clearly and effectively-Listens to
others, correctly interprets messages from others and responds appropriately-Asks questions to clarify, and exhibits interest in having two-way communication-Tailors language, tone, style and format to match the audience-Demonstrates openness in sharing information and keeping people informed.

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies-Identifies priority activities and assignments; adjusts priorities as required-Allocates appropriate amount of time and resources for completing work-Foresees risks and allows for contingencies when planning-Monitors and adjusts plans and actions as necessary-Uses time efficiently.

Client Orientation:
-Considers all those to whom services are provided to be “clients
” and seeks to see things from clients’ point of view-Establishes and maintains productive
partnerships with clients by gaining their trust and respect-Identifies clients’ needs and
matches them to appropriate solutions-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client. Interns must have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Education
Applicants must be accepted into, enrolled in, or graduated from a graduate school programme (second university degree or higher); or have completed at least four years of fulltime studies at a university or equivalent institution towards the completion of a degree.
Specialize in law, international relations, political science, Information technology, business or any other related field that is deemed relevant to the tasks at hand. Be computer literate in standard software applications. Have a demonstrated keen interest in the work of the UN and have a personal commitment to the ideals of the Charter.

Work Experience
Applicants are not required to have professional work experience for participation in the programme.

Languages
English and French are the working languages of the UN Secretariat. Fluency in spoken and written English is required for the Internships. Knowledge of an additional official UN language is an asset.

Assessment Method
Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice
A completed online application (Cover Note and Personal History Profile) is required. INCOMPLETE APPLICATIONS WILL NOT BE REVIEWED. In your cover note, YOU MUST INDICATE YOUR AREAS OF PREFERENCE. ONLY successful candidates will be contacted.

United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.




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